Administrative Associate

Cardiovascular Research Foundation•New York, NY

8h•Hybrid

About The Position

The Administrative Associate is responsible for administration functions for the Clinical Trial Center (CTC). This role is subject to a flexible hybrid work arrangement requiring a minimum of 1-2 pre-determined days per week in our mid-town office.

Requirements

1-2 years of administrative/clerical experience providing support for manager(s).
Must be proficient in Microsoft Excel, Word, and Outlook.
Strong focus on flexibility, ability to multi-task, attention to detail, excellent organizational skills, good follow-up and judgment.
Must be able to prioritize.
Must be able to understand the expectations and daily workflow of physicians.
Ability to effectively communicate verbally with physicians, imaging companies, other CRF employees, and outside vendors as required.
Ability to communicate effectively when reading and writing e-mail, memos and presentations on behalf of the doctor.
Ability to analyze information and solve problems relating to organizing and logging of important documents.

Nice To Haves

Associate’s degree preferred.
Prior experience supporting MDs a plus.

Responsibilities

Train on procedures, logistics, and study-specific systems related to the handling of imaging and case report forms (CRFs).
Receive all packages and notifications for core labs, reviewing each for completeness.
Log incoming media into the core lab tracking database.
Logging out completed analysis into the tracking databases
Create and maintain e-charts for core labs, ensuring all folders related to the workflow of core lab analysis are organized and auditable.
Handle CRFs for core labs
Ensure that all CRF patient identifiers, time points, and dates match across the imaging, e-chart, and tracking database.
Sending out confirmation emails to PM’s/sponsors once medias are received or data entry is completed when requested
Run study-specific reports and provide status updates to industry sponsors and external stakeholders.
Perform data entry and data verification in Electronic Data Capture (EDC) systems, Excel files, and other platforms.
Identify problematic imaging or data and consult with core lab directors, analysts, and operational support staff as needed.
Support the interface across cross functional groups to support EDC set up, participate in User Acceptance Testing (UAT), and any other requirements to ensure data integrity.
Support the query resolution activities under the direction of core lab directors or designees.
Support core lab operations and infrastructure related to imaging analysis and data collection.
Perform other administrative or data-related tasks as assigned.