Administrative Associate - UTIG

The University of Texas at Austin • Austin, TX

23d • Onsite

About The Position

Provide accounts payable and events support for the Institute for Geophysics (UTIG).

Requirements

• A high school diploma or equivalent combined with five years of work experience; or one year at the Administrative Assistant level with a bachelor’s degree.
• Strong interpersonal skills and a positive, professional demeanor
• Demonstrated success in following business processes
• Ability to interpret and apply policies and procedures, including travel and reimbursement guidelines
• Strong organizational and time-management skills, along with a keen eye for detail

Nice To Haves

• Working knowledge of basic accounting principles, including debits/credits and internal controls
• Experience with standard office technology, including spreadsheets, databases, and document‑management systems

Responsibilities

• Perform accounts payable activities, to include:
• Process payments for service invoicing, purchase orders, credit card billing, and stakeholder reimbursements
• Process service center billing
• Transfer charges between accounts as directed
• Scan, file, and upload vouchers and supporting documentation to Image Retrieval Services
• Track voucher processing via departmental database
• Provide event support, to include coordination of:
• Event attendee travel arrangements and reimbursements
• Event site reservation and preparation
• Catering and grocery orders
• Signage, supplies, permits

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees