Administrative Associate / Receptionist - Clinic

TELUS • Montreal, QC

13d • Onsite

About The Position

Our clinic brings together a dynamic and passionate team committed to delivering an exceptional client experience and fostering high-quality patient interactions. As an Administrative Associate, you will perform a variety of administrative duties, provide outstanding customer service to executive patients, and collaborate with the team to achieve departmental objectives.

Requirements

• High school diploma completed
• Minimum of 1 year of customer service experience
• Bilingualism (French and English), both spoken and written
• Basic knowledge of MS Office (Outlook, Excel, Word)
• Excellent attention to detail and strong organizational skills
• Professionalism, courtesy, and discretion
• Ability to work efficiently while maintaining confidentiality
• Punctuality and reliability
• Strong stress management and prioritization skills
• Ability to manage multiple tasks simultaneously
• Professional and polished appearance
• Advanced English proficiency is required, as this role involves regular interaction in English with external parties (e.g., clients, suppliers, or external partners), internal stakeholders (e.g., colleagues and team members), and the use of English-language computer systems and tools in a position with national scope.

Nice To Haves

• Knowledge of medical terminology (asset)

Responsibilities

• Welcome clients in a professional and courteous manner
• Answer internal phone calls
• Process client billing
• Balance and close the cash register at the end of the day
• Manage appointments (confirmations, rescheduling, cancellations)
• Collaborate with the Coordinator to ensure smooth daily operations
• Respond to client inquiries and help minimize wait times
• Open and/or close the clinic reception area
• Manage incoming patient emails
• Participate in month-end reconciliation activities
• Maintain the appearance, cleanliness, and inventory of the service area
• Provide administrative support and coverage as needed
• Perform any other related duties as assigned

Benefits

• Employer-matched pension plan available from day one
• Group benefits plan available from day one
• 3 weeks of vacation and 3 wellness days per year (paid time off)
• TELUS share purchase plan
• Wellness spending account of at least $500 (up to $700), which can be used for expenses such as gym memberships, athletic apparel, spa days, and more
• Up to $5,000 per year for mental health support
• 40% discount on TELUS and Koodo mobile plans

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED