Administrative Associate, Nursing Office 2PM-10PM

NYU Langone Health • Brooklyn, NY

2d • Onsite

About The Position

NYU Langone Hospital—Brooklyn is a full-service teaching hospital and Level I trauma center located in Sunset Park, Brooklyn. The hospital is central to a comprehensive network of affiliated ambulatory and outpatient practices, and serves as NYU Langone Health's anchor for healthcare access, growth, and delivery in the entire borough. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. This role provides operational oversight and coordination of timekeeping and payroll-related functions in support of Nursing and Patient Care Services. Responsible for ensuring accuracy, completeness, and compliance of employee timecards within MyTime and related systems. Performs daily staffing edits, schedule uploads, and real-time system adjustments to support operational needs and payroll processing. Collaborates with nursing leadership, department managers, and payroll to maintain accurate labor data, ensure regulatory compliance, and support efficient workforce management practices. Provides operational support for nurse staffing decisions by aligning workforce deployment with census demands, acuity trends, and budgetary targets, where applicable.

Requirements

• High school diploma or equivalent required.
• Prior experience in timekeeping, payroll support, workforce management, or related operational role required.
• Strong attention to detail and ability to manage high-volume, deadline-driven work.
• Proficiency in workforce management systems (e.g., MyTime/Kronos) and Microsoft Office Suite (Excel, Outlook, Word).
• High school diploma or equivalent
• 3+ years of previous secretarial and administrative experience preferred
• Qualified candidates must be able to effectively communicate with all levels of the organization.

Nice To Haves

• Prior healthcare experience preferred.

Responsibilities

• Review, modify, and reconcile employee timecards within MyTime to ensure accuracy, completeness, and compliance with organizational policies, labor regulations, and collective bargaining agreements, as applicable.
• Investigate and resolve discrepancies including missed punches, incorrect pay codes, overtime entries, premium pay adjustments, and leave balances. Ensure all corrections are properly documented and approved.
• Perform daily staffing edits and real-time system updates within MyTime to align schedules with actual worked hours and operational needs.
• Prepare, validate, and support payroll processing by confirming accurate reporting of regular hours, overtime, differentials, and paid time off.
• Upload schedules and execute schedule adjustments to reflect coverage changes, call-outs, float assignments, and staffing modifications.
• Support real-time nurse staffing decisions, where applicable, by coordinating assignments, facilitating unit coverage adjustments, and reallocating resources in response to census, acuity, call-outs.
• Source supplemental staff as indicated by staffing guidelines.
• Work collaboratively with nursing leadership to assure adequate staffing, where applicable.
• Prepares and distributes daily staffing reports and other reports as assigned.
• Support labor productivity tracking and staffing model alignment by maintaining accurate workforce data.
• Serve as a primary resource for employees and managers regarding timekeeping and payroll-related inquiries.
• Collaborate with nursing leadership and department managers to resolve timekeeping issues.
• Leverage workforce management systems to effectively streamline workflows and improve data integrity.

Benefits

• financial security benefits
• a generous time-off program
• employee resources groups for peer support
• holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED