Administrative Associate IV - Psychology & Sociology

Texas A&M University - Corpus Christi•Austin, TX

45d•$35,360 - $36,400•Onsite

About The Position

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CC's beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities. Learn more information here! PURPOSE Works under the supervision of the Chair for the Department of Psychology & Sociology and provides advanced administrative support work for the faculty and Chair in this department. DESCRIPTION Functional Area 1: Administrative Percent Effort: 30% Front-line point of contact for the Department of Psychology & Sociology Answer calls to the department Greet students and visitors Schedule meetings and maintain calendars for the Department Chair and shared conference room Submit work orders for maintenance Schedule rooms in Astra for special events and classes Assist the Graduate Coordinator in compiling and organizing documents such as application files, practicum logs, oral exam reports, etc. Other duties as assigned Functional Area 2: Operations Percent Effort: 40% Prepare course schedules in Banner and process reports from Argos Confirm faculty textbook adoptions and desk copy orders Receive and review all faculty syllabi for submission to the Dean's office Assist in the preparation and processing of catalog and course description revisions Create Workday documents for the hiring of student workers, graders, graduate assistants, and adjuncts Hire, train, evaluate, and supervise department student workers Receive transcripts and prepare documents for faculty credentialing Assist in scheduling of faculty search events Arrange and/or assist departmental travel (faculty, student, incoming guests) using Emburse Assist faculty and Department Chair with organizing special events, to include purchasing, catering, campus announcements, invitations, and registration Create reports as needed from Interfolio for Chair and Dean's office Maintain communication with department faculty Coordinate with faculty Principal Investigators (PIs) in the timely initiation of processes that relate to the PI fulfilling the requirements of their awards and grants Functional Area 3: Budget Percent Effort: 30% Assist with department fiscal activities, such as purchasing, Pcard, and reconciling accounts using advanced spreadsheets and/or databases. Set up vendors for payment using Substitute W9, Quote for Services, and entering Purchase Orders in IslanderBuy Order office supplies Keep department chair informed and updated on account activity and balances Assist in processing student awards and tracking account balances Assist in updating the PIs, Grants Administrator, and Business Office to maintain effective communication

Requirements

High School Diploma
Four (4) years administrative support experience
Advanced skills in Microsoft Office Suite
Excellent written and verbal communication skills
Positive attitude
Ability to work independently and efficiently with minimal supervision
Ability to work in a fast-paced environment
Excellent attention to detail

Nice To Haves

Experience in Banner, Argos, Ad-Astra, IslanderBuy, Laserfiche, Emburse, and Workday
Two (2) years office management experience
Advanced skills in Adobe
University experience
Bachelor's Degree in a related field

Responsibilities

Front-line point of contact for the Department of Psychology & Sociology
Answer calls to the department
Greet students and visitors
Schedule meetings and maintain calendars for the Department Chair and shared conference room
Submit work orders for maintenance
Schedule rooms in Astra for special events and classes
Assist the Graduate Coordinator in compiling and organizing documents such as application files, practicum logs, oral exam reports, etc.
Other duties as assigned
Prepare course schedules in Banner and process reports from Argos
Confirm faculty textbook adoptions and desk copy orders
Receive and review all faculty syllabi for submission to the Dean's office
Assist in the preparation and processing of catalog and course description revisions
Create Workday documents for the hiring of student workers, graders, graduate assistants, and adjuncts
Hire, train, evaluate, and supervise department student workers
Receive transcripts and prepare documents for faculty credentialing
Assist in scheduling of faculty search events
Arrange and/or assist departmental travel (faculty, student, incoming guests) using Emburse
Assist faculty and Department Chair with organizing special events, to include purchasing, catering, campus announcements, invitations, and registration
Create reports as needed from Interfolio for Chair and Dean's office
Maintain communication with department faculty
Coordinate with faculty Principal Investigators (PIs) in the timely initiation of processes that relate to the PI fulfilling the requirements of their awards and grants
Assist with department fiscal activities, such as purchasing, Pcard, and reconciling accounts using advanced spreadsheets and/or databases.
Set up vendors for payment using Substitute W9, Quote for Services, and entering Purchase Orders in IslanderBuy
Order office supplies
Keep department chair informed and updated on account activity and balances
Assist in processing student awards and tracking account balances
Assist in updating the PIs, Grants Administrator, and Business Office to maintain effective communication

Benefits

$0 - $30 per month for Employee Only coverage after university contribution ($920 value).
Up to 83% of premium covered by the university: Employee and Spouse Employee and Children Employee and Family coverage
Dental & Vision
Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
On-campus wellness opportunities
Dual Career Partner Program
Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
Tuition Benefits: Public Loan Forgiveness Book scholarships 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
Retirement
Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
Voluntary Tax Deferred Account/Deferred Compensation Plan
Time Off:
8+ hours of vacation paid time off every month.
8 hours of sick leave time off every month.
8 hours of paid time off for Birthday leave.
12-15 paid holidays each year.