Administrative Associate III

East Texas A&M University • Commerce, TX

12d • Onsite

About The Position

Maintain official records and executes administrative policies determined by or in conjunction with other administrators and generally works under deadlines.

Requirements

• High school diploma or equivalent combination of education and experience.
• Three years of related experience.
• Excellent knowledge in business communications, spelling, punctuation, office procedures and excellent proofing skills required.
• Good computer skills and knowledge needed with ability to demonstrate word processing, spreadsheet and more specialized experience.
• Ability to multitask and work cooperatively with others.
• Ability to work with sensitive information and maintain confidentiality.
• Ability to organize and set priorities, maintains records, interpret and prepare reports and compose memoranda and letters and excellent communication skills essential.

Nice To Haves

• Associates or Bachelor s degree preferred.
• Experience in higher education preferred.
• Necessary knowledge including budget planning, finance management and understanding of such programs as FAMIS, Canopy and Banner preferred.

Responsibilities

• Serves as receptionist by greeting visitors, ascertaining nature of business and conducting visitor(s) to the appropriate person.
• Assists students, staff and others in department in order to regulate and oversee department activity.
• Maintains departmental files, authorizes use of same and keeps interested groups informed as to availability of materials.
• Answers telephone and gives information to callers or routes call to appropriate area and places outgoing calls.
• Schedules appointments.
• Uses computer for word processing and other needed functions in order to compile and produce reports, compose and prepare correspondence, and produce other requested documents.
• Makes copies of correspondence or other printed material.
• Types needed requisitions in order to purchase equipment and supplies for departmental use.
• Opens, reads, and distributes mail; assembles related material for use by supervisor in answering mail; may answer routine inquiries requiring interpretations of departmental regulations.
• Prepares outgoing mail.
• Analyzes department operating practices such as recordkeeping systems, forms control, and office layout, to create new systems or revised established procedures.
• Assists in the preparation of department budget and tracks expenditures.
• Records minutes of staff meetings.
• Arranges travel schedules and reservations, prepares travel applications and vouchers.
• Coordinates collection and preparation of operating reports such as time and attendance records, terminations, new hires, transfers, budget expenditures, statistical records of performance data and student information.
• Evaluates work methods, makes suggestions to improve procedures and job efficiency.
• Orders and receives chemicals, cylinders and supplies for teaching and research labs using departmental and research accounts.
• Coordinates with stockroom to check-in and check-out of teaching labs.
• Maintains departmental inventory by counting material, equipment, merchandise or supplies in stock and orders according to department need for business.
• Contacts appropriate individual for equipment repairs; and performs simple preventative maintenance on office equipment.

Benefits

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED