Administrative Associate II- Alpine Cottage - Murdoch Dev Center

State of North Carolina

1d•Onsite

About The Position

The primary purpose of the Administrative Associate II position is to provide assistance to the Administrative Specialist I as needed to type the majority of documents including letters, memorandums, evaluations, and any other necessary correspondence in Alpine Cottage. This position is responsible for maintaining and updating individuals' financial accounts, greeting and assisting visitors, answering incoming calls, and delivering messages. Position is also responsible for assisting with ordering toiletries, nursing, and office supplies for the division including shopping trips and ensuring that adequate amounts and appropriate items are available for individuals and staff. This position also prepares and handles work orders. This position handles all incoming and outgoing mail and performs other related duties as assigned. This position is responsible for requesting and returning funds for individuals’ outings. This position is also responsible for the Procurement Card for Alpine Cottage. This position also assumes responsibilities for office operations in the absence of the Administrative Specialist I when needed and must be flexible in accommodating the changing needs of Alpine Cottage including the back up support of our sister Cottage, Ridgeway, when needed. This Position Is Designated As Mandatory And Must Report Or Stay Over During Adverse Weather Events.

Requirements

High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.

Nice To Haves

Demonstrated ability to utilize office equipment and other technology (software and systems) to meet work needs.
Working knowledge to understand issues, identify problems and opportunities to determine the appropriate course of action.
Proven ability to present ideas in written form; adjust language or terminology to meet needs of the recipient(s) and use correct grammar, organization and structure.
Proficiency in independently planning, prioritizing and organizing time to accomplish work objectives within established timeframes.
Working knowledge in purchasing supplies, balancing & reconciling figures.
Recent experience in office support procedures in a professional environment.
Experience in operating a multi-line telephone system.
Experience with maintaining and creating electronic and hard copy filing system.
Recent work experience using MS-Office (Excel and Word).

Responsibilities

Type documents including letters, memorandums, evaluations, and other correspondence.
Maintain and update individuals' financial accounts.
Greet and assist visitors.
Answer incoming calls and deliver messages.
Assist with ordering toiletries, nursing, and office supplies.
Prepare and handle work orders.
Handle all incoming and outgoing mail.
Request and return funds for individuals' outings.
Manage the Procurement Card for Alpine Cottage.
Assume responsibilities for office operations in the absence of the Administrative Specialist I.
Provide back up support to the sister Cottage, Ridgeway, when needed.
Report or stay over during adverse weather events.