Administrative Associate - Faculty & Staff

Applied Research Solutions•Dayton, OH

6d•Onsite

About The Position

ARS is seeking a full-time Administrative Associate with broad administrative support experience in business environments to work on-site at the Air Force Institute of Technology at Wright-Patterson Air Force Base. Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Requirements

Must be a US Citizen
Must have and maintain eligibility for a CAC
Minimum two (2) years of experience in professional business environment
Proficiency in Microsoft Office Professional Office Suite Software applications and Adobe Acrobat
Able to understand the day-to-day operational needs of customers, identify and execute moderately complex business processes, and propose solutions that meet user needs
Effective oral and written communication skills
All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

Responsibilities

Overseeing pre-course and post-course reviews between the Dean and Associate Dean and Course Directors
Track and schedule staff synchronization meeting frequencies
Ensure the school operating instructions are current
Oversee and coordinate the outreach program
Coordinate and arrange visits and support visits hosted by the school
Update and maintain additional duty rosters, assignment letters, organizational charts, recall rosters and phone listings
Assist with the new employee in-processing system and arrange for official photos and name plates for all assigned individuals
Provide a wide range of other administrative support services to the AFIT faculty and staff in support of courses and programs managed by the school
Provide administrative support with various systems, such as Air Force Records Information Management System (AFRIMS) and other organizational databases
Provide assistance with presentation formatting (i.e. aspect ratio, PDF, upload to LMS)
Assist with ordering office supplies, gathering requests for supplies, and preparing and itemizing various lists for supplies/equipment to be procured by the Government office
Upload faculty consulting details in database
Review, edit, change and monitor daily schedules of the Dean and Associate Dean
Other duties as assigned