Part-Time Administrative Associate, Curriculum and Instruction

Baylor University•Waco, TX

1d•Onsite

About The Position

Baylor University is seeking a Part-Time Administrative Associate to support the Office Manager and Department Chair. This role assists with course scheduling, department functions, and room assignments, involving communication with faculty, staff, and various campus divisions. Additionally, the position provides support for Graduate Programs, aiding Graduate Program Directors with student communication, scheduling preliminary and comprehensive exams, recruitment, and application processes.

Requirements

An Associate's degree and three years of relevant work experience are required.
Applicants must be currently authorized to work in the United States on a full-time basis.

Nice To Haves

A Bachelor’s degree and five years relevant work experience are preferred.

Responsibilities

Work with Department Chair on all academic class scheduling, including inputting course schedule information, meeting with the Department Chair to discuss changes, assigning instructors to rooms, and communicating with the Registrar's Office and other divisions on campus.
Take minutes for all department faculty meetings.
Schedule meetings for professors as needed.
Assist Office Manager with tasks as needed.
Attend weekly Graduate Program Directors meetings.
Schedule activities on campus for graduate students and faculty.
Communicate with students, scheduling prelims and comps, recruitment, and applications.
Order business cards and brass name badges for all 1st year PhD students.
Schedule all graduate faculty meetings.
Support Department Chair, Office Manager, and faculty with various tasks as needed.
Make and print yearly excel spreadsheet for faculty and staff directory, spotlighting new faculty.
Work with business office to handle ordering for Curriculum and Instruction summer camps, Math Teacher's Academy, MELA, and iEngage.
Work with events management in preparation for MTA and iEngage.
Perform all other duties as assigned to support Baylor’s mission.
Ability to comply with university policies.
Maintain regular and punctual attendance.