Administrative Associate - Capital Markets

JLL•Denver, CO

2d•Onsite

About The Position

JLL is seeking an Administrative/Production Associate to support Producers and Production teams in managing real estate transactions from start to finish. This role involves assisting with deal materials preparation, managing databases, coordinating with design teams and vendors, and providing comprehensive support to ensure seamless transaction execution. The position offers exposure to all aspects of commercial real estate production in a fast-paced, team-oriented environment.

Requirements

Minimum 1-3 years of related administrative, executive assistant, communications, or similar experience.
High School graduate required, college degree preferred.
Excellent communication, organizational, grammatical, and time-management skills.
Ability to prioritize, multitask, and meet tight deadlines in a fast-paced environment.
Intermediate working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Candidates must be authorized to work in the United States without sponsorship.
Must be able to work overtime.

Nice To Haves

Experience using Adobe Creative Design Suite (InDesign, Illustrator, PhotoShop) is a plus, not required.
Real Estate or Finance experience preferred.
Commercial Real Estate experience preferred.
Design experience is a plus.
Strong problem-solving, organization, and decision-making skills.
Ability to work overtime on short notice and provide backup support.

Responsibilities

Provide administrative support including typing correspondence, scheduling appointments, conference calls, reservations, organizing calendars, setting itineraries, and processing expense reports.
Assist Producers and Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, and reports.
Prepare PowerPoint presentations by pulling and inserting data from other sources such as maps, charts, logos, pictures, and tables.
Maintain deal database; manage and update deal statuses, documents, manage press releases, marketing lists, activity tracking, and send e-mail blasts.
Assist in creating customized property information materials, comparable market analysis, market and industry research, and targeted client-specific research.
Assist in overseeing the deal closing process; manage due diligence, engage and manage third-party vendors, ensure proper documentation, and prepare invoices.
Take independent initiative to identify priorities and adjust quickly as priorities change.
Respond to inquiries and provide timely information as needed.
Organize and file important deal-related correspondence.
Coordinate with the graphic design team and work with vendors for photography and other services.
Provide back-up support for other Production Associates as needed.
Work overtime as required.
Perform other duties as assigned.