Assists the Director, Maintenance Manager, and Vehicle Maintenance Supervisors by coordinating parts of a process, project, program or activity ensuring a smooth flow of services and operations (e.g., injury reports, accident claims etc.), which may include reviewing, processing and maintaining documents/records, tracking (e.g., complaints, injured workers' time loss, closed claims, safety suggestions), scheduling (e.g., training, , preventive maintenance for vehicles and facilities), distribution of documents and/or information; provides appropriate follow-up. Provides information to others regarding assigned programs and operations requiring application of policies, procedures and regulations; serves as liaison between the department and other employees, departments and/or the public. Reviews timesheets for represented employees, applying labor agreement rules and employee handbook guidelines. Collects data and information from a variety of sources; summarizes and/or analyzes information, creates databases and spreadsheets; prepares or assists in the preparation of technical documents requiring the application of related laws, rules, policies and regulations; creates, revises, updates and maintains electronic and hard copy filing systems and databases; edit and monitor the Maintenance Manager and the Vehicle Maintenance Supervisors' calendars, tracks data and deadlines for future action (e.g., employee training, license renewal); distributes and tracks fuel cards. Composes a variety of correspondence, edits training documents, memos, reports, agendas and minutes; reviews and checks documents, records and forms for accuracy, completeness and conformance with applicable laws, rules, policies, applicable contracts and regulations. Serves on assigned committees; researches and prepares agendas, information materials and correspondence in support of selected committees; takes and transcribes minutes; takes dictation. Serves as an internal ESMS Auditor. Completes purchase requisitions and orders operator uniforms and supplies; schedules meetings and makes and coordinates travel arrangements; assists with special projects. Assists an administrator by coordinating parts of a process, project, program or activity ensuring a smooth flow of services and operations (e.g., operator recruitments, injury reports, accident claims, customer service), which may include reviewing, processing and maintaining documents/records, tracking (e.g., complaints, injured workers' time loss, closed claims, safety suggestions, customer comments), scheduling (e.g., training, uniform fittings, preventive maintenance for vehicles and facilities, customer service staff), distribution of documents and/or information; provides appropriate follow-up. Provides information to others regarding assigned programs and operations requiring application of policies, procedures and regulations; serves as liaison between the department and other employees, departments and/or the public. Updates processes and internal policies to ensure efficiencies and consistency in application; coordinates outreach events with city, county, schools and extended community. Takes minutes at various project and vendor meetings; works with various contractors and vendors, state and federal agencies. Receives, reviews, researches and determines disposition of confidential and/or sensitive materials. Collects data and information from a variety of sources; summarizes and/or analyzes information, creates databases and spreadsheets; prepares or assists in the preparation of technical documents requiring the application of related laws, rules, policies and regulations; creates, revises, updates and maintains electronic and hard copy filing systems and databases; tracks data and deadlines for future action (e.g., employee training, license renewal, reconciling vendor invoices); analyzes data and includes in reports and presentations. Composes a variety of correspondence, memos, reports, agendas and minutes; reviews and checks documents, records and forms for accuracy, completeness and conformance with applicable laws, rules, policies and regulations. Serves on assigned committees; researches and prepares agendas, information materials and correspondence in support of selected committees; takes and transcribes minutes; takes dictation. Completes purchase requisitions and orders operator uniforms and supplies; schedules meetings and makes and coordinates travel arrangements; assists with special projects.