Administrative Assistant

City of Conroe • Conroe, TX

8d • Onsite

About The Position

The Administrative Assistant provides administrative support for the City Secretary's Office and requires an understanding of complex processes and operations of a department. This position creates and/or maintains purchase orders and inputs accounts payable invoices. Schedules meetings and maintains calendars, as requested. Assist with Special events and City functions, as needed. Updates supervisor of critical issues/events and exercises confidentiality in the performance of job duties. Assist with records retention program for the City. Gathers and organizes files for executive and regular reports. Provides internal and external customer service. Serves as administrative contact for the annual budget process. This position reports to the City Secretary.

Requirements

• High school diploma or equivalent.
• Four (4) years of related experience.
• Knowledge of general office procedures.
• Knowledge of department functions, resources, and general practices.
• Knowledge of grammar, spelling, and alphanumeric sequencing.
• Knowledge of business English, spelling, and the ability to make arithmetic computations.
• Knowledge and application of bookkeeping principles and practices.
• Knowledge of Microsoft computer programs.
• Skills in typing, data processing, and file maintenance.
• Ability to expedite a voluminous flow of detailed work and make arithmetical calculations with speed and accuracy.
• Ability to create and maintain files and records.
• Ability to work independently with minimal supervision.
• Ability to follow both oral and written directions.
• Ability to operate commonly used manual and automated office equipment.
• Ability to use and troubleshoot the various computers and standard office equipment.
• Ability to interact with and communicate with the general public in a friendly productive manner.
• Ability to maintain moderately complex clerical records and prepare reports from such records and to check for accuracy.
• Ability to make routine decisions in accordance with procedures, laws, and regulations and to apply these to work problems.
• Ability to use coding and filing systems.
• Ability to apply interpersonal skills with other employees and the public.
• Must pass background check and pre-employment substance abuse screening.
• A motor vehicle record check and job-related doctor's physical exam may also be required.

Responsibilities

• Provides administrative support for the City Secretary's Office.
• Creates and/or maintains purchase orders and inputs accounts payable invoices.
• Schedules meetings and maintains calendars.
• Assists with Special events and City functions.
• Updates supervisor of critical issues/events.
• Maintains confidentiality in the performance of job duties.
• Assists with the records retention program for the City.
• Gathers and organizes files for executive and regular reports.
• Provides internal and external customer service.
• Serves as administrative contact for the annual budget process.

Benefits

• medical
• dental
• vision
• life insurance
• retirement plan
• employee assistance program
• paid time off
• free membership at the City's pool and recreation center facilities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED