Administrative Assistant- Day Hab

Warren, Washington & Albany ARC (WWAARC) a chapter of The Arc New York • Town of Bethlehem, NY

5d • Onsite

About The Position

Our day habilitation program located in Slingerlands, NY currently has a full-time, 40-hour Administrative Assistant position available. The schedule for this position is Monday-Friday 8am-4:30pm (30-minute daily unpaid lunch break), and the rate of pay is $20.50/hour + longevity. Under the direction of the Assistant Executive Director of Krumkill Day Hab the Administrative Assistant will assist in reviewing and preparing Day Habilitation billing and capturing daily attendance through the Agency’s electronic health record system. The Administrative Assistant will support the Krumkill Day Hab program by creating and managing database information, spreadsheets, disseminating, and tracking information for departmental staff, communicating pertinent information to providers and families, and various other clerical tasks.

Requirements

• 18 years of age
• High School Diploma
• Ability to maintain strict confidentiality of individual and agency information
• Ability to secure and maintain all certifications and trainings required by WWAARC
• Excellent organization and communication skills, both verbal and written
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to meet deadlines, adapt quickly, multitask efficiently, and maintain high levels of productivity, detail oriented, and be flexible with day-to-day priorities
• Able to work both independently and as member of a team
• Professional appearance and demeanor in all interactions

Nice To Haves

• Associates degree
• Three years of administrative experience

Responsibilities

• Reviewing and preparing Day Habilitation billing
• Capturing daily attendance through the Agency’s electronic health record system
• Creating and managing database information and spreadsheets
• Disseminating and tracking information for departmental staff
• Communicating pertinent information to providers and families
• Performing various other clerical tasks
• Reviewing/approving all aspects of billing
• Creating and managing database information, spreadsheets, and tracking information for departmental staff
• Disseminating and communicating pertinent information to providers and families
• Performing various other clerical tasks

Benefits

• A positive work environment, focused on quality, professional growth, and development
• Extensive paid training
• A variety of employee discounts
• Generous paid time off & sick time
• Group health & dental insurance
• Life insurance
• 403(b) retirement plans
• Tuition reimbursement
• Health Reimbursement Accounts (HRA) and Flexible Spending Accounts (FSA)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED