Administrative Assistant

Largo•Largo, FL

2d•Onsite

About The Position

Delivers diversified administrative support to department managers, supervisors, and employees. Handles purchasing transactions, assists with payroll management, and plays a key role in planning department events. Displays exceptional customer service to both internal employees and outside vendors while resolving issues independently. This position reports to an assigned supervisor. All employees share components of leadership, management, technical, and team skills to assist in making the City of Largo the community of choice in Tampa Bay.

Requirements

High School diploma or General Education diploma (GED) required
At least five (5) years prior administrative experience
Professional communication and interpersonal skills with ability to communicate clearly and concisely, both verbally and in writing
Proficient in word processing, spreadsheets, and presentation applications
Knowledge of basic accounting principles and practices
Ability to effectively operate office machines such as computers, calculators and copiers
Ability to maintain effective and collaborative working relationships with team members and the public
Ability to input, access, and retrieve data from a spreadsheet or database
Ability to operate telephones, smart phones, tablets, photocopiers, printers, desktop, laptop computers, calculators and all associated software.
Proficiency with computer hardware and software programs including word, spreadsheet and/or database applications, internet applications, and database management.

Nice To Haves

some college coursework preferred
Prior Workday or other enterprise resource planning (ERP) software experience helpful

Responsibilities

Demonstrates an understanding and reflection of the City’s mission, vision, and values and a commitment to achieve organizational goals aligned with the City’s strategic plan
Champions a high performance work culture that encourages and embraces new ideas, develops individuals and welcomes and encourages diverse perspectives
Articulates strategic and innovative thinking and provides clarity to deliver superior services
Approaches the job with enthusiasm and curiosity to promote a solutions-oriented work culture
Effectively manages assignments and priorities to ensure the fulfillment of projects, tasks, and responsibilities
Follows suggested procedures to assure the highest standards of risk management, employee safety and risk avoidance
Delivers diversified administrative support to department managers, supervisors, and team members
Work may involve confidential and sensitive material
Prepares, tracks, processes, and organizes credit card statements, purchase order requisitions, and invoice payments; tracks and logs expenditures
Assists with payroll entries and serves as backup for Office Administrator
Provides customer service to employees and citizens while resolving issues and complaints independently
Processes personnel changes including new hires, separations, workers compensation, requisitions, and personnel action requests (PAR)
Responsible for specific aspects of department events such as planning food and decorations
Serves as key resource with procedural knowledge and updates standard operation procedures (SOP)
Maintains various programs for department
Orders office supplies and tracks inventory
Fields telephone calls and transfers to appropriate person as necessary
May assist with interviewing and/or on-boarding new employees
Maintains files for department
Supports honest and transparent decision-making
Collaborates with all team members in a way that builds upon ideas and takes personal accountability and ownership of projects, roles, and assignments
Openly exhibits a positive attitude, in words and action, and encourages others to do the same
Performs related work as required.
As a condition of employment, City of Largo employees will be required to work as directed during an undeclared and/or a declared emergency. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the official job description.