Administrative Assistant

SEIU • Washington, DC

11d • Onsite

About The Position

SEIU (Service Employees International Union) is seeking an Administrative Assistant for its Government Relations department and the Government Relations and Political Hub. This role is responsible for coordinating and executing administrative tasks, managing large quantities of materials, data, and records, and serving as a lead on special projects, conferences, workshops, or other specialized programs. SEIU is an anti-racist union committed to fighting for a Just Society where all workers are valued and respected, and all communities can thrive.

Requirements

• Bachelor’s degree and five (5) years of progressive administrative experience.
• Graduation from high school or equivalent and seven (7) years of progressive administrative experience.
• Thorough knowledge of modern office procedures
• Knowledge of unions or other advocacy-based organizations
• Ability to analyze problems, collect data and make sound, logical decisioning
• Ability to plan, organize and coordinate work and supervise multiple projects
• Ability to communicate effectively, both orally and in writing
• Ability to develop proficiency in software package(s)
• Skilled in the use of personal computers using word processing software and Microsoft Office Suite.
• Ability to type 65
• Microsoft Office: Word Intermediate, Excel Intermediate, and PowerPoint Intermediate.

Responsibilities

• Supports department Operations Manager in managing day-to-day and long-term administrative functions within the department, including processing bills and contracts, budget tracking, and leave reports.
• Orders and maintains supplies and equipment.
• Coordinates and integrates the work activities of several organizational segments ensuring completion of projects.
• Receives correspondence for department and program directors; routes mail or responses to appropriate parties and follows-up for completed actions.
• Maintains deputy director(s)’s calendars.
• Screens visitors and callers and answers inquiries involving established procedures or routine matters.
• Coordinates the work flow with other departments or field staff; revises or clarifies procedures to resolve conflicts or eliminate duplication of work.
• Ensures that requests for actions or information are directed to appropriate staff as required; ensures that information requests are furnished in a timely manner.
• Maintains software programs relevant to department operations; integrates data from the Accounting and Information Technology Departments; provides data for programs and produces reports.
• Analyzes information and assists in writing and preparing materials for conferences, workshops, conventions, meetings, mailings, etc.
• Trains other support staff and distributes administrative support activities when necessary.
• Performs other duties as required to support the department.

Benefits

• A comprehensive, employer-sponsored health benefits package, including medical, dental, and vision coverage
• A defined benefit pension plan
• Paid time off, including vacation, sick leave, and holidays
• Additional benefits consistent with a mission-driven workplace

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level