Administrative Assistant

IMI Plc - Legacy Precision•Plumstead Township, PA

23h•$26 - $37•Onsite

About The Position

At IMI, we’re not just creating solutions; we’re building careers. So, unlock your potential: do work that matters, grow with us, and be part of a team shaping tomorrow. Here, you can make a real difference – solving complex engineering challenges that make industries smarter, safer and more sustainable. From the energy that powers homes to the systems that keep the world moving, you’ll help create solutions the world depends on. But it’s not just about the work – it’s about how you grow. We encourage curiosity, make learning part of everyday life, and give you real opportunities to build new skills and move your career forward. We believe in nurturing your wellbeing, too, with strong benefits and flexible policies that help you succeed. At IMI, you’ll find a supportive, collaborative and inclusive environment where you can truly thrive. Role Overview: The Administrative Assistant provides essential support to manufacturing and operations by maintaining accurate documentation, entering and reporting production data, preparing KPI reports, and assisting with material planning activities. This role works extensively in Excel and IQMS/MRP to ensure data integrity, timely reporting, and smooth coordination across production, planning, and procurement functions.

Requirements

2–3 years in an administrative, manufacturing operations, planning, or data-entry role (preferred).
High school diploma or equivalent required
Proficiency in Microsoft Excel including data entry, sorting/filtering, formulas, basic reporting; comfort learning new templates.
High accuracy in data entry, document control, and reporting.
Strong file management, version control, and ability to meet recurring reporting deadlines.
Clear, professional communication with production, planning, and procurement teams.
Ability to identify data discrepancies and follow through to resolution.
Handles operational data with discretion and adherence to procedures.

Nice To Haves

Familiarity with MRP/ERP systems (IQMS) preferred

Responsibilities

Machine Setup Documentation
Create, update, and maintain machine setup sheets.
Build and modify Excel-based setup templates and forms.
Manage document versions and approvals within the IQMS document control module to ensure compliance and accuracy.
Production Reporting
Enter daily/weekly production data into standardized Excel spreadsheets.
Generate routine production reports and summaries in Excel (training provided on report generation and formatting).
Verify data for completeness and accuracy prior to submission.
KPI (Key Performance Indicator) Reporting
Collect and consolidate operational data from multiple spreadsheets/sources into a central KPI report.
Prepare and upload KPI visuals to digital displays (training provided; process is straightforward).
Maintain a consistent reporting cadence and file organization for auditability.
Enterprise Resource Planning (ERP) Transactions
Create purchase orders (POs) for tooling and raw materials in ERP system.
Create POs for outsourced services and track status as needed.
Process shipments and related transactions within IQMS to ensure accurate inventory and order records.
General Operations Support
Assist with material planning and inventory control activities (e.g., counts, reconciliations, updates).
Support weekly ship-plan preparation by gathering data from spreadsheets and uploading the plan to digital displays.
Run tooling reports to identify current and upcoming tooling needs and escalate as appropriate.

Benefits

Multiple health plans to choose from: HMO, PPO, and High Deductible Health Plans with a low-cost share
Best-in-class 401K plan with zero vesting and up to 6% contribution matching
14-week maternity leave at full pay (Adoption benefits are equivalent)
4-week paternity leave at full pay (Adoption benefits are equivalent)
Employee Resource Groups that offer community and support, like our Pride Network and Network of Women groups
PTO, encompassing inclusive holidays
Career Development opportunities (IMI’s ‘Catalyst’ Program)
Employer contribution for Health Savings Account, and in many cases free virtual telemedicine, and teletherapy.
Mental Health and wellness programs to support you and your family
Full suite of voluntary benefits to tap into, including but not limited to: Critical illness insurance, hospital indemnity, legal insurance, identity theft protection, and pet insurance or home & auto insurance through our discount advantage platform
Short & long-term disability as well as basic life insurance at 2x your basic salary at no cost to the employee
Free financial advisors, webinars, and classes through Charles Schwab
Annual Employee Stock Purchase Plan with option to purchase IMI shares at a reduced employee only price - no opportunity to lose, only to profit or refund your investment 100%