Part-Time Bi-Lingual Administrative Assistant

Phifer Incorporated•Tuscaloosa, AL

21d•Onsite

About The Position

This is a part-time Administrative Assistant position requiring bi-lingual capabilities in English and Spanish. The role involves greeting employees, contractors, and visitors, managing phone calls, processing identification, maintaining various software systems (SAP, RFID, Phiferweb/LMS, Ignition), coordinating schedules, preparing onboarding materials, translating documents, providing verbal interpretation, updating HR procedures, and distributing mail. Proficiency in Microsoft Office is also required.

Requirements

Bi-lingual capability (English/Spanish).
Written translation skills from English to Spanish.
Ability to perform functions in Microsoft Office.

Responsibilities

Greet employees, contractors, and visitors at the front window and direct them to the appropriate resources.
Answer telephones, respond to requests, deliver messages, and run errands.
Process employee photos, distribute name badges and parking decals.
Maintain Contingent staffing hires/separations in SAP.
Maintain Contingent staffing org unit positions in SAP.
Maintain RFID software.
Maintain conference room calendars to coordinate interviews/meetings.
Maintain work programs and contractors in Phiferweb/LMS.
Maintain Phifer employee service anniversaries and print seniority badges.
Scan Phifer employee documents into HR File Server.
Assist with distributing Contingent staffing checks.
Add visitors and contractors to Ignition calendar as needed.
Prepare new hire binders and charge tablets for New Hire Onboarding.
Translate company materials to Spanish for Onscreen, Safety/Product Lines, and other needs.
Verbally interpret for Spanish-speaking employees that require assistance.
Update and maintain HR Job Procedure Manual.
Distribute mail by assembling, mailing, faxing, and/or emailing correspondence.
Perform functions in Microsoft Office.
Receive and respond to information or questions from departments.
Cover for Human Resources staff as needed.