Administrative Assistant

Advance Media • Birmingham, AL

3d • $40,000 - $46,000 • Hybrid

About The Position

Alabama Media Group, Alabama's largest news and entertainment company, is seeking an Administrative Assistant & Events Coordinator. This role is primarily focused on supporting the newsroom, office management, helping with marketing initiatives and helping coordinate live events.

Requirements

• High school diploma or equivalent
• Minimum of one year of experience in office management, marketing support, administrative assistance, or a similar role
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams)
• Superior editing and grammar skills — comfortable proofreading marketing copy, reports, meeting minutes, and correspondence for accuracy and tone
• Strong organizational skills and ability to juggle marketing and event projects alongside office support tasks
• Ability to work in a deadline-oriented team environment
• Desire to be proactive and create a positive experience for others
• Excellent interpersonal skills
• This role requires in-office presence at least three days per week, along with reliable transportation and the ability to travel off-site for events

Nice To Haves

• Coursework or experience in marketing, communications, or a related field
• Familiarity with social media platforms and/or basic design tools (e.g., Canva)

Responsibilities

• Manage the newsroom office, such as sorting and distributing mail, greeting visitors, answering phone calls and routing callers, and setting up meetings
• Assist in creating and scheduling marketing content that supports the newsroom, including social media posts, promotional materials, and internal/external communications
• Support the planning and execution of marketing campaigns, sponsorships, and brand initiatives
• Help plan and execute events including staff meetings, conferences, retreats, social functions, client events, public receptions and training sessions
• Order catering and coordinate logistics for meetings and events
• Prepare internal communications, memos/emails, newsletters, reports, and staff presentations (including PowerPoint decks and marketing collateral)
• Support leadership with various assignments such as booking travel and hotels, processing expenses, and other duties as needed
• Communicate with the building manager on janitorial and maintenance requests, helping ensure a clean, comfortable, ready-to-use office environment
• Maintain office supplies and coordinate maintenance of office equipment. Maintain filing systems, both electronic and physical
• Be a helpful and positive presence in the workplace

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED