Administrative Assistant

Lynker Corporation•Seattle, WA

9d•$45,000 - $55,000•Onsite

About The Position

Lynker Corporation is seeking a dynamic and experienced Administrative Assistant to join their team, supporting NOAA's CO-OPS Field Operations Division Pacific Operations Branch. The role involves managing office operations, documenting activities, assisting with technical projects, and ensuring administrative needs are met in a timely manner. The candidate must be able to multitask, prioritize, meet deadlines, and manage multiple calendars to support office personnel.

Requirements

Experience managing office operations and procedures.
Experience documenting activities.
Experience assisting with technical projects.
Ability to multitask, prioritize work, and meet deadlines.
Ability to review multiple office calendars and develop an administrative task calendar.
Experience with word processing, forms handling, spreadsheet, and graphics software.
Experience preparing technical reports, presentations, and publications.
Experience receiving, reviewing, and tracking invoices/utility bills.
Experience preparing orders for office supplies.
Experience preparing, routing, and monitoring official correspondence.
Experience with travel authorization and reimbursement processes.
Experience with time and attendance record-keeping.
Experience with tracking and documentation of vehicle and vessel usage.
Experience preparing for office meetings.
Experience managing federal project lead calendars.
Experience providing technical project assistance.
Experience handling short-term and emergency taskings.
Experience working closely with management and technical staff.
Experience ensuring compliance with corporate quality assurance procedures and policies.
Experience providing administrative support continuity.
Responsible for clerical duties, office management, maintaining daily functions of the office, and providing technical project assistance.
Organize and dictate meetings and manage various calendars.
Conduct travel arrangements, preparation, and reconciliation.
Perform duties using personal computers and various applications to perform word processing, create spreadsheets, and manipulate data.
Track and pay invoices.

Nice To Haves

Government experience a plus
Experience working with the E2 travel system greatly desired
Knowledge and experience in supporting hiring actions, including redacting resumes, scheduling interviews, and helping new staff with onboarding

Responsibilities

Manage office operations and procedures.
Document Division and Branch activities.
Assist with technical projects on a periodic or interim basis.
Work closely with management and technical staff to ensure administrative needs are met.
Answer and direct telephone calls and building visitors.
Perform general clerical duties (e.g., maintaining records; receiving, preparing and verifying documents; typing; filing; faxing; photocopying; mailing and shipping).
Use office automation software (word processing, forms handling, spreadsheet, graphics) to prepare technical reports, presentations, and publications.
Receive, perform quality control review, date-stamp and track invoices/utility bills and prepare them for payment.
Maintain a proactive posture and develop a working relationship with Federal Project Leads.
Assist with preparation of simplified acquisitions and prepare orders for office supplies.
Prepare, route, and monitor official correspondence through agency document tracking systems.
Provide administrative support for travel authorization and reimbursement processes.
Assist with the administration of time and attendance record-keeping.
Assist with the tracking and documentation of vehicle and vessel usage.
Manage office administrative support and procedures; prepare for office meetings.
Document Division and Branch activities, including federal project lead calendar management.
Provide periodic and interim technical project assistance.
Handle unanticipated short-term and emergency taskings.
Ensure achievement of tasking objectives and address immediate tasking shortfalls in compliance with corporate quality assurance procedures and policies.
Provide seamless continuity for administrative support when overtasked or out of the office.

Benefits

Comprehensive healthcare for the employee at no monthly cost
Healthcare benefit covers medical, prescription drug, dental, and vision
Personal Time Off (PTO) Policy plus paid holidays
Highly competitive compensation plan regularly calibrated against industry and location benchmarks
401(k) retirement plan with company-matching
Employee Stock Ownership Plan (ESOP)
Flexible spending accounts
Employee assistance program (EAP)
Short- and long-term disability insurance
Life and accident insurance
Tuition assistance/Training/Workforce improvement reimbursement per year
Spot bonuses for exceptional performance
Annual Employee Recognition Awards with bonuses
Employee Referral Program
Free centralized, self-directed Learning Management System
Personalized career growth plans for every employee