Administrative Assistant

Hampton University•Hampton, VA

2d•Onsite

About The Position

The Administrative Assistant will provide administrative and secretarial support to the School of Religion (HUSOR) and Office of Chaplaincy and Religious Life (OCARL). The successful candidate reports to the University Chaplain & Dean of the School of Religion. This is a grant-funded position. Continuation of the position is contingent upon the continuation of related grant funding.

Requirements

Skilled in the use of Microsoft Office Suite and Apple Applications.
Must possess professional interpersonal and organizational skills.
Must possess strong verbal and written communication skills while interacting with a diverse population of constituencies to include Leadership Fellows, students, faculty, staff, administration and the public.
Maintain confidentiality, discretion and professionalism always.

Nice To Haves

Preferred associates degree with administrative and secretarial experience.
Some college and 3-years of administrative and secretarial experience and or certification training, or an equivalent combination of education and experience.

Responsibilities

Perform general office tasks including answering the phone, scheduling meetings/calendar events, greeting visitors, file paperwork, maintain databases and records, update bulletin boards, and assist students.
Order and maintain office stationery supplies and inventory, copier/printer ink and paper, computer laboratory equipment monitors, printers and personal computer stations.
Prepare and track purchase order requisitions, invoices, and other documents related to the HUSOR and OCARL budgets.
Use Excel or other software to prepare budgetary spreadsheets.
Prepare reports, memos, letters, financial statements and other documents, using word processor and other specialized software.
Communicate with staff in other departments to ensure effective and efficient processing of office materials.
Schedule and reserve the use of facilities for the Memorial Chapel activities and events.
Pick-up, copy, and deliver documents to appropriate offices on campus.
Report Clarke Hall and Memorial Chapel facility maintenance issues and track completed jobs.
Provide administrative and secretarial support for all department activities and events to include Sunday Services, the HU Ministers' Conference, Campus Ministry functions and the School of Religion.
Performs other duties as assigned by the betterment of the religious services to Hampton University and the community at-large.