Administrative Assistant

Swbc Peo•San Antonio, TX

27d•Onsite

About The Position

A local property management company located in North San Antonio is looking for an experienced administrative assistant to support our corporate operations and human resources departments. This role will interface with executives and other corporate management, and opportunities for advancement in the human resources field are available. The ideal person will have one or more years working in a support role in a Corporate Human Resources Department or supporting a Corporate Operations Director.

Requirements

Fluency in English; reading, writing, speaking, and understanding.
Ability to communicate effectively with all levels of management, employees, residents, family members, and outside contacts.
Patience, tact, and cheerful disposition; ability to work in collegial fashion and model teamwork approach.
Strong integrity with absolute respect for the sensitivity and confidential nature of employee and resident records as well as the company's proprietary information.
Ability to seek out new methods and willingness to incorporate them into existing practices when applicable.
Prompt, dependable, and able to perform the required duties on a regular, predictable basis.
Leadership skills; competent to make appropriate professional decisions and to resolve/manage problems.
Proficiency working with Microsoft Office Products (Intermediate Excel experience along with business Analytics software a plus
Professional level communication skills (verbal and written
Proficiency using office equipment (postage machine, copier, sorting and collating, etc.
Able to organize information, and report results from multiple inputs
Able to work with confidential financial and Human Resources information
Associate or bachelor’s degree in business management or related discipline, or high school diploma with commensurate work experience preferred.
1 years' administrative work in a HR department or supporting an operations team.
2+ years' experience using Microsoft Office and Outlook software.
1+ years' experience working in multi-level business databases, preferably Yardi, and working in HR information Systems.

Nice To Haves

Bi-lingual in Spanish is a plus.
Familiarity with AI programs and ability to understand how to automate repetitive tasks

Responsibilities

Run reports out of Operational, Financial, and HR systems
Create internal marketing materials for Operations and HR initiatives
Update job postings and review resumes received for open positions
Update policies as directed and communicate changes to the field
Draft letters from dictation
Create Spreadsheets for Operations Tracking Sales Information
Creating Graphs from Sales or HR data
Creating ad-hoc reports in various company systems
Managing the WOTC information gathering for employees
Coordinates Monthly Newsletters and Activities Calendars
Send out Birthday and Anniversary Recognition
Send out welcome information to all New Hires
Administers the Survey Monkey process for new hires and employees leaving the company
Administering the corporate field regulated training
Provide general telephone support
Work with marketing vendor to make updates to websites
Prepare business correspondence
Arrange for deliveries and overnight correspondence
Prepare meeting rooms and greet guests, arrange for meals or refreshments
Run office errands as needed
Order supplies
Check Google reviews for various entities
Other duties as assigned