Administrative Assistant - Middlebury, Vermont

COLUMBUS MEDICAL SERVICES LLC•Middlebury, VT

10d•$21 - $23•Hybrid

About The Position

The Administrative Assistant oversees and facilitates the efficient operation of each assigned department by managing a variety of clerical and administrative tasks.

Requirements

Three years of secretarial or office clerical work experience.
A high school diploma or its equivalent can substitute for one year of the required work experience.
Occasional evening and weekend work may be required as job duties demand.
Required to speak and listen with prolonged periods of sitting at a desk and working on a computer.
Frequently lifts and moves up to 10 pounds.
The employee is regularly required to stand, walk, sit, and use hands to handle devices or use writing tools.
Ability to communicate effectively.
Ability to plan, organize and coordinate work assignments.
Ability to utilize problem-solving techniques
Ability to establish and maintain effective working relationships with others.
Ability to use correct spelling, punctuation, and grammar.
Ability to type letters, memoranda, and other standard business forms in correct format.
Ability to operate general office equipment.
Ability to collect, record and analyze data relating to records or operational procedures.

Responsibilities

Assist in the coordination, control, and completion of special projects as requested (i.e., business license renewals, Medicaid-related items, Intake Cases).
Receives, sorts, scans, and distributes incoming office mail via email.
General office duties to include: receiving, sorting, and distributing incoming and outgoing mail; tracking certified and priority mail; sending and receiving faxes daily, etc., and performs other routine office duties as needed (i.e., Fed Ex).
Organizes and maintains inventory of general office materials/supplies (i.e., Staples).
Assist with handling, organizing, ordering, and managing Columbus certificates of insurance.
Assist with troubleshooting of Columbus’ physical locations (i.e., office repairs, tickets).
Developing form letters, reports, forms, schedules, records, and other documents.
Protecting the privacy and security of information about our company’s operations, employees, survey respondents, clients, and individuals at all times.
Assist with RFP reviews as needed (i.e., Daily List, State Pages).
Update Salesforce as requested.
Assist with managing various leases/agreements.