Administrative Assistant

East West Bank • Pasadena, CA

22d • $20 - $35

About The Position

Responsible for providing direct administrative support, oversight and organization to the Senior Manager in a professional and efficient manner. Performs secretarial, clerical and administrative services, some of which are confidential and complex in nature.

Requirements

• High school diploma or GED, preferred Bachelor’s degree in Business Administration, Economic, or Finance, etc
• 5+ years of experience in an executive administrative capacity
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel, MS Word, and MS Power Point)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Strong organizational skills with the ability to multi-task
• Must be able to take initiative, adaptable, and multi-task to meet deadlines.
• Applicants must have legal authorization to work in the United States. We do not offer visa sponsorship at this time.

Responsibilities

• Anticipates the needs and applies strategic business thinking to support the Senior Manager
• Makes appropriate, informed decisions regarding the Senior Manager’s scheduling, manages a complex calendar, scheduling meetings and events using MS Outlook, as well as manages the Senior Manager’s inbox
• Coordinates corporate meetings, departmental functions and detailed travel arrangements at domestic and international level
• Greets and maintains contact with department visitors and clients. Serves as first line of communication between clients and bank while delivering excellent customer service and demonstrate a high degree of professionalism
• Develops and prepares reports, diagrams, charts, documents, and presentations for department staff as directed
• Pull and prepare highly confidential reports on a daily basis by obtaining additional information from other departments as needed. Preparation of quality presentations as needed.
• Processes correspondence, files, records and minutes, and performs other specific duties for management staff.
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level