administrative assistant, Augusta Soluble Plant

Starbucks•Augusta, GA

5d•Onsite

About The Position

This position contributes to Starbucks success by providing advanced, confidential and complex administrative support to one or more directors. The role requires independent judgment and discretion in decision-making, operating effectively with limited direction, and modeling Starbucks guiding principles.

Requirements

Adaptability - comfortable in adapting and demonstrate flexibility in responding to change. Has a growth mindset and open to use of AI to assist with everyday tasks.
Collaboration - demonstrate confidence, composure and professionalism: able to build trust and works collaboratively in a team environment.
Communication - able to communicate clearly and concisely, both verbal and written at various levels within the organization.
Customer Services - demonstrate a positive, can-do attitude with the desire to take on additional responsibilities, consistently delivers high quality customer service to both internal and external stakeholders.
Organization - strong organizational skills and high level of integrity and discretion in handling confidential and sensitive information with superior attention to detail.
Technology - proficient with Microsoft Office 365 and virtual tools.
Time Management - able to balance multiple priorities and projects in a fast-paced environment, meet deadlines and follow through on commitments.

Responsibilities

Provides administrative support to one or more directors, proactively managing executive calendars with attention to accuracy, detail, and allocation of time and resources.
Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence, and prioritizing, distributing, and acting on mail.
Serves as a point of contact for the business unit or department, answering questions, directing requests, and exchanging information with other partners.
May organize, host, and facilitate activities such as team and cross-functional meetings, conferences, and department activities.
Directs and executes complex administrative projects including coordinating, tracking, or analyzing budgets; researching information; updating databases and organizational charts; creating monthly reports or analyses; organizing large volumes of materials.
Utilizes advanced technical skills to create dynamic charts, tables, graphs, and presentation materials, ensuring the final product is edited for spelling, grammar, and layout.
Works with the facilities department in planning and organizing team space maintenance and facilities moves.
Coordinates special events within the plant for partners, visitors, and the local community.
Provides support and resources to department hiring managers for new partner setup and immersion activities.
Organizes and schedules team and department meetings, arranges for audiovisual equipment, sets up meeting facilities, and may take meeting minutes.
Initiates special projects and process improvements based on observations of department needs, ensuring projects achieve expected results within specified timeframes and on budget.
Schedules executive domestic and international travel in compliance with existing policies and procedures, proactively addressing all aspects of travel.
Actively engages with the executive's direct report team to ensure alignment of priorities and open communication paths.
Serves as a peer leader to the administrative team within the function.
Advises department in the use of the business unit or department's products and services, taking initiative to provide training and coaching.
Advises department in awareness of and compliance with company policies and procedures, taking initiative to provide training and coaching.
Supports executive, department, and administrative team in coffee education as a part of Starbucks core business.
Maintains regular and punctual attendance.

Benefits

medical, dental, vision, basic and supplemental life insurance, and other voluntary insurance benefits.
short-term and long-term disability
paid parental leave
family expansion reimbursement
paid vacation from date of hire
sick time (accrued at 1 hour for every 25 hours worked)
eight paid holidays
two personal days per year
401(k) retirement plan with employer match
discounted company stock program (S.I.P.)
Starbucks equity program (Bean Stock)
incentivized emergency savings
financial well-being tools
100% upfront tuition coverage for a first-time bachelor’s degree through Arizona State University’s online program via the Starbucks College Achievement Plan
student loan management resources
access to other educational opportunities
backup care
DACA reimbursement