Administrative Assistant (Seasonal) -YMCA Camp Cosby

YMCA•Clear Creek Estates, AL

7d•Onsite

About The Position

This seasonal, part-time position at YMCA Camp Cosby supports summer office operations in accordance with YMCA Christian principles. The role includes office work, filing, communication with parents, and management of camper paperwork. Administrative Assistants handle daily office tasks and camper forms. The Registrar Administrative Assistant focuses on camper registration, forms and documents, and parental communication; the Summer Office Administrative Assistant supports the Sr. Program Director and Program Coordinator. The position works with campers, families, staff, and volunteers, including during camper check-in and checkout. Success is measured by the ability to assist and learn with an enthusiastic service-oriented attitude while providing a positive image of Camp Cosby and the YMCA.

Requirements

Believe in the YMCA mission and demonstrate high moral standards, Christian character, and values.
Have a teamwork-oriented attitude and enthusiasm for serving others.
Have prior experience with children in camping or related youth work.
Have prior computer experience, including Google Drive, online databases, and generating reports.
Be physically able to cover the entire campgrounds and participate in all camp activities.
Be able to work positively with staff from different backgrounds.
Be able to obtain CPR/First Aid certifications.
Be at least 18 years of age.

Responsibilities

Attend applicable staff meetings.
Manage camper forms and registration documents.
Sort and distribute staff and camper mail.
Complete daily reports.
Maintain a clean and professional office environment.
Manage camper checkout day.
Manage camper emails and communicate with parents and families.
Complete tasks on time and in an orderly fashion.
Use the online camper database and Google Docs, and print necessary reports.
During check-in and checkout, sign campers in, speak with families, confirm forms are collected, and verify final payment before campers are sent to their cabins.
Follow policies related to boundaries with children and teens.
Attend required annual abuse risk management training.
Follow procedures for managing high-risk activities and supervising children and teens.
Report suspicious or inappropriate behaviors and policy violations.
Follow mandated abuse reporting requirements.
Know and follow Camp Cosby and YMCA of Greater Birmingham policies and procedures, and ensure staff adhere to them.