Administrative Assistant

Crown Innovations, Inc.•Ontario, CA

14d•$20 - $29•Onsite

About The Position

Crown seeks an Administrative Assistant to become part of a team at our Ontario, California office. The successful candidate will perform a variety of administrative duties including answering phones, arranging travel and processing travel expense vouchers, transmitting and receiving messages via email, maintaining electronic calendars, coordinating meetings, escorting visitors, maintaining supplies, and typing memoranda.

Requirements

Associate’s Degree or equivalent combination of education and experience
Minimum of 2+ years of administrative support experience
Proficiency in Microsoft Office Suite, including advanced Excel skills
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Ability to work independently and collaboratively in a team environment
Strong attention to detail and problem-solving skills
Ability to prioritize tasks and manage competing deadlines

Nice To Haves

Experience supporting government contracts or federal programs
Familiarity with travel expense processing and invoice management
Experience with reporting and data tracking tools
Knowledge of federal compliance requirements is highly desirable

Responsibilities

Processes company travel vouchers
Ensures all receipts are legible and valid expenses
Ensures that all charges submitted are in compliance with the contract requirements
Ensures that the client is billed in a timely manner
Assists with invoices that are sent to the client monthly
Acts as the liaison between the travel crews and the complexities of the voucher system
Enforces policy on travel/per-diem, and provides a constant monitoring/auditing of the process for every submission
Coordinates with the many various companies for materials/lodging/travel and attains the appropriate receipts/invoices in the proper format
Compiles numerous ad-hoc projects including various statistical reports such as weekly site reports