Administrative Assistant

TEKsystems • San Bernardino, CA

22h • $24 - $24 • Onsite

About The Position

We are seeking a detail‑oriented Administrative Coordinator to support student practicum tracking, onboarding processes, and scheduling activities across Loma Linda University systems and affiliated agencies. This role requires strong organizational skills, the ability to manage multiple systems, and proficiency with Microsoft Office and virtual meeting platforms.

Requirements

• Strong attention to detail and organizational skills
• Ability to learn and effectively navigate multiple systems and platforms
• Proficiency in Microsoft Office: Outlook, Teams, Word, Excel, and PowerPoint
• Experience scheduling and managing virtual meetings
• Ability to transcribe meeting minutes
• Typing speed of 40 WPM
• Professional communication and time‑management skills

Responsibilities

• Navigate and manage multiple platforms to track and maintain student records
• Monitor student practicum requirements and ensure documentation compliance
• Support onboarding processes across university systems and affiliated agencies
• Schedule meetings and coordinate calendars for faculty and staff
• Organize and schedule virtual meetings using Teams and other platforms
• Transcribe meeting minutes accurately and in a timely manner
• Maintain calendars and manage meeting logistics
• Perform other administrative duties as assigned

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees