Administrative Assistant

Bath Concepts • Libertyville, IL

34d • Onsite

About The Position

The Administrative Assistant for Rosenbach Freight is responsible for supporting compliance and employee relations across the organization, specifically within the context of DOT-regulated freight operations. This role plays a critical part in managing and maintaining Driver Qualification (DQ) files, coordinating pre-employment and ongoing background checks, and ensuring all related documentation is accurate and up to date in accordance with federal and company standards.

Additionally, the Administrative Assistant – Rosenbach Freight serves as the Liaison between Rosenbach Freight and Bath Concepts for general HR related questions and concerns, escalating issues when necessary and helping maintain a positive and compliant workplace environment.

Requirements

• Bachelor’s degree is preferred.
• Minimum 2 years of experience in Human Resources preferred.
• Experience with DOT compliance is preferred.
• Multilingual preferred (Arabic or Spanish)
• Proficiency in Microsoft Office Software (Excel, Word, etc.).
• Experience with Paylocity is preferred.
• Problem-solving
• Time management
• Team collaboration
• Confidentiality

Nice To Haves

• Bachelor’s degree
• Minimum 2 years of experience in Human Resources
• Experience with DOT compliance
• Multilingual (Arabic or Spanish)
• Experience with Paylocity

Responsibilities

• Maintain driver route receipts and any other driver submitted paperwork.
• Serve as point of contact with customers to schedule deliveries.
• Maintain and audit Driver Qualification (DQ) files to ensure compliance with DOT/FMCSA regulations.
• Coordinate and track background checks, MVRs, pre-employment drug screenings, and other DOT-required documents
• Ensure timely and accurate processing of new hire onboarding, including CDL verification and document collection
• Act as the HR contact for employee questions related to policies, procedures and workplace issues
• Support internal audits and external inspections by preparing and organizing the required documentation.
• Partner with freight team to ensure all drivers meet qualification standards.
• Assist with updates to HR records, policy documentation, and compliance tracking systems.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level