Administrative Assistant (seasonal)
About The Position
The USTA (United States Tennis Association) is the national governing body for the sport of tennis and the leader in promoting and developing the sport’s growth on every level in the United States, from local communities to the crown jewel of the professional game, the US Open. We are a passionate team of staff and volunteers focused on growing the sport of tennis and making it accessible to all. We are committed to removing barriers and creating opportunities for ALL to participate. This role will assist with event operations and logistics for camps and special events, coordinate and schedule webinars and team calls, and provide travel and accommodation logistics support for staff, players, and event participants. The position ensures compliance with organizational waiver requirements and Safe Play policies, maintains accurate player records by entering data and uploading required documentation into the AMS Player Database, and processes invoices, expense reports, and payment requests through Concur. The Administrative Assistant will provide administrative and operational support to the Senior Manager for Player ID and Pathway Services and support the Head of Player Identification with ongoing projects and departmental initiatives. Additionally, the role provides front desk and reception support, including monitoring access to the USA Tennis building, and performs additional administrative, operational, and event-related duties as assigned.
Requirements
- Strong communication, interpersonal, and problem-solving abilities.
- Proficiency in Google Workspace and Microsoft Office Suite.
- Exceptional organizational skills.
- Skilled in writing and drafting correspondence.
- Ability to effectively interact with all levels of management.
- Professional and composed demeanor.
- Available to work onsite Monday-Friday, 9am-5pm, from August 10, 2026 - December 2026.
Responsibilities
- Assist with event operations and logistics for camps and special events.
- Coordinate and schedule webinars and team calls.
- Provide travel and accommodation logistics support for staff, players, and event participants.
- Ensure compliance with organizational waiver requirements and Safe Play policies.
- Maintain accurate player records by entering data and uploading required documentation into the AMS Player Database.
- Process invoices, expense reports, and payment requests through Concur.
- Provide administrative and operational support to the Senior Manager for Player ID and Pathway Services.
- Support the Head of Player Identification with ongoing projects and departmental initiatives.
- Provide front desk and reception support, including monitoring access to the USA Tennis building.
- Perform additional administrative, operational, and event-related duties as assigned.
Benefits
- The expected pay rate for this position is $18.00 per hour.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
