Administrative Assistant - Private Asset Management

TIAA•Stamford, CT

2d•Onsite

About The Position

The Administrative Assistant provides administrative support and coordinates activities for specific individuals or teams, ensuring efficient office functioning through a range of responsibilities. Under moderate supervision, this role plays a key part in ensuring the success of daily operations for employees of all levels.

Requirements

High School Preferred
No Experience Required
Sedentary Work
Strong proficiency with Microsoft suite of products, specifically Excel
Proven experience being detail oriented and organized with good follow through skills
Able to multi-task and produce in a fast paced, team-oriented environment
Excellent oral and written communication skills
Strong interpersonal and customer service skills

Nice To Haves

Bachelor’s degree
2IC Preferred

Responsibilities

Maintains office inventory, facilitates supply orders and completes other general office duties.
Supports employees with various tasks related to onboarding, appointment setting and travel arrangements.
Provides meeting assistance through scheduling, presentation preparation and diligent note taking.
Handles various office tasks related to communication and organization.
Upholds organizational policy and procedures, while also ensuring office-wide coordination efforts among various teams and departments.
Coordinate and communicate meetings for high-net-worth clients in multiple locations across multiple time zones.
As the voice of TIAA answer phones and route calls; provide general information to clients; refer questions and issues to appropriate staff or department for further information and problem resolution.
Maintain calendar for executives.
Create internal/external correspondence using Microsoft Office products (Excel, PowerPoint, Word, etc.) as well as create correspondence and/or log activities in client management system (Siebel/Unified Desktop).
Compile client data and research.
Make routine travel arrangements and complete expense reports.
Order and maintain office supplies.
Schedule and set-up internal meetings/conference calls/catering as required.
May act as liaison for office facilities and maintenance issues.
May act as liaison for vendors and ensure payment of office-related invoices.
Ad-hoc reporting/projects.
Assist teammates; cover other duties during vacations.