Administrative Assistant

Miller Electric Company•Jacksonville, FL

About The Position

Miller Electric- The Administrative Assistant at Miller Electric plays a vital role in supporting the Integrated Solutions Team and reports directly to the Vice President and Senior Project Manager or Director. This position is ideal for a highly organized, detail‑oriented professional who thrives in a fast‑paced environment and enjoys juggling multiple priorities with confidence. The role requires the ability to transition seamlessly between tasks while maintaining exceptional accuracy and efficiency. Proficiency in Microsoft 365 applications is essential, as the Administrative Assistant serves as a key contributor to the smooth daily operations and overall success of the team.

Requirements

High school diploma or GED
Experience in Microsoft 365
Proven work history in detailed focused roles that required cross functional collaboration.

Nice To Haves

Knowledge of the Construction industry
Knowledge of SharePoint
Experienced with COINS
Experience in payroll, accounting & compliance
ERP systems experience

Responsibilities

Process payroll and other personal paperwork.
Process Workman’s Compensation Claims by company standards and Payroll Management weekly, troubleshooting any issues.
Create invoices, obtain liens as requested, process through accounting and submit to customers by way of online portals, e-mail, and mail or as directed.
Creating Purchase Orders (PO’s) and enter them into ERP software (COINS)
Process project contracts through home office as per procedure. Process closeout documents including warranties.
Arrange for certified payroll and lien processing as required.
Oversee maintenance of current licensing.
Process local cities business license yearly and submit it to home office. Coordinate and follow up with home office for state contractors licensing yearly renewal and current Masters Electrician License.
Order Certificates of Insurance as requested. Obtain officer required signatures on required documents as needed. Complete contract breakdowns in order to get a job number.
Reporting and maintaining fluid record-keeping in partnership with Miller’s accounting department.
Weekly updating spreadsheets and communicating with Miller’s customer’s accounting departments.
Build strong relationships within the office, customers, and vendors.