Administrative Assistant - Cytology

Labcorp•San Diego, CA

4d•Onsite

About The Position

Labcorp is seeking an Administrative Assistant to join our team in San Diego, CA. This is a Casual/Per Diem position, meaning hours will be "as needed" and the start and end times will vary. The role involves performing general office tasks, managing records, handling front desk operations, coordinating meetings and events, assisting with facilities management, and providing administrative support to senior staff. The ideal candidate will be proficient in office equipment, record management, front-desk operations, meeting planning, facilities support, and Microsoft Office Suite. Strong communication, organizational, and problem-solving skills are essential, as is the ability to maintain confidentiality and adapt to change.

Requirements

High School Diploma or GED equivalent
Proficient in managing office equipment, supplies, and inventories, including preventive maintenance and vendor coordination.
Skilled in organizing, archiving, and retrieving digital and physical records using structured filing systems.
Experienced in front-desk operations, including switchboard call handling, visitor reception, and hospitality coordination.
Capable of planning and scheduling meetings, events, and video conferences, ensuring all logistics and materials are prepared.
Able to support facilities management tasks such as submitting work orders, managing service records, and coordinating with contractors.
Competent in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), calendar management tools, and office productivity software.
Strong verbal and written communication skills; able to interact professionally with staff, clients, and stakeholders at all levels.
Highly organized with the ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.
Meticulous in reviewing documents, maintaining records, and ensuring accuracy in all administrative tasks.
Resourceful and proactive in identifying issues and implementing effective solutions to support office efficiency.
Works well in team settings, supporting colleagues and contributing to a positive and productive work environment.
Maintains a high level of confidentiality and professionalism when handling sensitive information.
Flexible and open to change, with the ability to quickly adjust to new processes, technologies, or priorities.

Nice To Haves

Current or prior LabCorp experience
Associate’s degree or higher

Responsibilities

Perform general office tasks including filing, typing, copying, scanning, uploading digital files, and data entry to support daily operations and ensure efficient workflow.
Organize, archive, and retrieve paper and electronic records using alphabetical and numerical systems; maintain confidential files and generate reports as needed.
Manage front desk operations including switchboard call handling, greeting and assisting visitors, coordinating hospitality requests, and liaising with hosts, security, and stakeholders.
Schedule and organize meetings, special events, and professional development sessions both on-site and virtually; maintain meeting room standards and logistics.
Assist with facilities coordination including submitting work orders, purchase orders, contractor bookings, service record tracking, and CAFM fault reporting; support inter-site car hire management where applicable.
Provide administrative assistance to senior staff including email correspondence, document preparation (e.g., memos, spreadsheets, forms), and travel arrangements.
Serve as a point of contact for internal and external inquiries, providing accurate information and timely responses.
Identify and recommend enhancements to administrative processes to improve efficiency and service delivery.