Administrative Assistant

National Research Council Canada • Montreal, QC

4d • CA$49,665 - CA$65,854 • Hybrid

About The Position

The National Research Council (NRC) is seeking an Administrative Assistant to support the Aerospace Research Centre (AERO). This role involves providing general administrative support, including coordinating meetings, making travel arrangements, preparing correspondence and reports, maintaining filing systems, supporting procurement tasks, and responding to routine inquiries. The NRC is committed to diversity and inclusion, fostering a creative and collaborative environment. This position is ideal for someone who is well-organized, detail-oriented, and enjoys teamwork to deliver excellent client service.

Requirements

• Successful completion of secondary school according to provincial standards
• Significant experience providing administrative support services such as making travel arrangements and processing claims, creating and maintaining files and data entry (minimum of 2 years)
• Significant experience with MS Office suite products such as Word, Excel, PowerPoint and Outlook (minimum of 2 years)
• Experience providing administrative support in procurement or purchasing, ideally in a public-sector or federal government environment
• Bilingual Imperative CBC/CBC
• Secret Clearance

Nice To Haves

• Post-secondary education in administration
• Experience using SAP software or another similar ERP system
• Experience in providing administrative support services at a senior management level
• Knowledge of administrative procedures and practices including calendar management, arranging meetings, making travel arrangements, processing travel claims

Responsibilities

• Coordinating meetings, including events and seminars
• Making travel arrangements
• Preparing correspondence, reports, and presentations
• Establishing and maintaining filing systems
• Supporting procurement related tasks
• Responding to routine enquiries

Benefits

• Robust pension plan
• Comprehensive health and dental coverage
• Disability and life insurance
• Office closure at the end of December
• Additional supports to enhance well-being
• Bilingualism Bonus of $800 per year
• Relocation assistance will be determined in accordance with the NRC's directives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED