Administrative Assistant

RENTEX INC•Upper Marlboro, MD

22d•$19 - $21•Onsite

About The Position

The Administrative Assistant will provide essential operational and administrative support within a warehouse environment. This role is crucial for maintaining smooth operations by coordinating between sales, warehouse, and logistics teams, managing administrative tasks, and ensuring accurate record-keeping. The position requires excellent organizational skills, proficiency in Microsoft Office, and the ability to manage multiple tasks effectively in a fast-paced setting.

Requirements

Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Proficient in Microsoft Office Suite
Excellent organizational skills and attention to detail
Basic understanding of clerical procedures and systems such as recordkeeping and filing
Ability to balance multiple tasks in a fast-paced environment
Ability to work independently and within in a team dynamic
At least 1 year of experience in an administrative role

Nice To Haves

Experience with an audio-visual rental Inventory software system, such as Rental Tracker Pro
Prior experience in the audio-visual industry

Responsibilities

Maintain and update the weekly Top Sheet, ensuring all orders, delivery schedules, and pickups are accurate and current.
Proactively contact customers to confirm delivery and pickup dates, verifying all logistical details.
Relay updates and changes to the appropriate operations and sales team members to ensure alignment.
Act as a central point of coordination between sales, warehouse, and logistics teams.
Answer and manage incoming phone calls, and welcome/direct visitors and clients professionally.
Maintain filing systems, spreadsheets, and internal databases, ensuring accurate and accessible records.
Assist with HR-related functions including onboarding, time and attendance, and general administrative support.
Manage office supplies, equipment, and basic expense tracking purchase orders.
Maintain a safe, organized, and clean work environment, ensuring compliance with company policies and procedures.
Perform other related duties as assigned.