Administrative Assistant (Hybrid) - Otolaryngology

Washington University in St. Louis • St. Louis, MO

2d • $18 - $27 • Hybrid

About The Position

Provides general office, document preparation and administrative support for an individual, department, office or designated staff group. Hybrid after in office training period.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Administration And Office Support (1 Year)

Nice To Haves

• Three years of administrative support experience preferred
• Administrative (3 Years)

Responsibilities

• Provides administrative assistance to multiple faculty members.
• Maintains faculty calendars, schedules meetings both in person and virtual.
• Assists with conference registration, travel arrangements and expense reimbursements according to guidelines.
• Maintains physician curriculum vitae and Missouri/Illinois licensure.
• Assists with physician re-credentialing of hospital privileges every two years.
• Prepare correspondence as needed.
• Assists physician in completing forms, scans and faxes documents, prepares copies as needed, maintains files (electronic and hard).
• Responds to EPIC tasks as needed.
• Answers phone and greet visitors; responds to inquiries and provides information using established guidelines or refers to appropriate individual.
• Receives, sorts and distributes mail.
• Performs other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED