Administrative Assistant

ABM US•Salisbury, NC

3d•$16 - $20•Onsite

About The Position

The Administrative Assistant provides dedicated administrative, operational, and compliance support at site level to enable Site Managers to focus on strategic leadership, safety performance, client engagement, and operational excellence.

Requirements

Good verbal and written English communication skills
Must have exceptional ability to assist on multiple projects/tasks
Ability to prioritize and work with all levels of the organization
Proven track record and demonstrated ability to consistently meet deadlines
Proficient in Microsoft Word, Excel and Outlook
Excellent basic math skills
Good organizational skills & detail oriented
Excellent phone skills
Dependable, Ability to work Monday through Friday, 8am to 5pm and overtime when necessary

Responsibilities

Answering incoming telephone calls and greeting customers
Process SR/DR, Cash Ap, Credit Memos and ACDs. As well as reversals, write-offs and DMFs
Assist with ticket audits, completion of daily reports and entering data into the database as well as processing refunds and key control reports
Filing, maintain files and recordkeeping with confidentiality
Generate monthly invoices (janitorial, supplies, copies, hangtags)
Distribution of incoming & outgoing mail and handle all miscellaneous clerical duties
Coordinate functions with Manager, including ordering supplies, invoicing and handling petty cash
Ensure an efficient office operation by working with vendors in maintaining office equipment and handling purchases and inventory of office supplies
Handle additional projects assigned by Manager