Administrative Assistant for the Illinois Physician Assistant Program
Touro University New York•Skokie, IL
•$40,000 - $50,000•Onsite
About The Position
The Administrative Assistant for the Illinois Campus works closely with the Program Director, Associate Program Director, Academic Coordinator, Clinical Coordinator, Culminating Coordinator and Remediation Team to help orchestrate all phases of the Program.
Requirements
- High School Diploma/GED Eqvlnt.
- 2 or more years' experience with administrative work, preferably in education
- Strong interpersonal skills are required both written and oral
- Well organized
- Able to prioritize tasks and manage multiple and varied tasks with frequent high levels of urgency and sensitivity
- Must be able to work collaboratively and effectively with colleagues in a team environment.
- Proficient knowledge of Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, & Zoom
- Requires ability to manage multiple and varied tasks
- Timely response to emails (within 24 hours)
Nice To Haves
- Associates Degree preferred.
- Associates or Bachelor's Degree recommended
- Learning Management Systems such as Canvas®, Examsoft® preferred
Responsibilities
- Provides administrative support to the PA Program, but not limited to the following:
- Scheduling instructors
- Communicating with instructors on date and time availability each semester
- Creating a monthly calendar for the students
- Coordination/scheduling of various PA Program Committee meetings
- Assists with general correspondence, surveys, funding applications, scheduling appointments, & self-study reports
- Prepares material for distribution to students; such as examinations if necessary, room availability
- Organize and maintain all course lecture material and assessments in BOX
- Maintenance and Creation of Test files – Examsoft, PAEA, End of Rotation Exams, Etc
- Ensure students have updated health forms/Immunizations through EXXAT
- Ensures forms are reviewed and in compliance
- Typing and Filing Correspondence, Meeting Minutes, Examinations, Evaluations Forms, Lecture Outlines
- Responds to inquiries
- Records and delivers messages
- Proctoring of Exams and Room Requests
- Downloading lectures and syllabi to Canvas
- Coordinate Exxat portal
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
