Administrative Assistant

RMA Associates•Arlington, VA

About The Position

At RMA, we exceed the traditional role of a CPA and consulting firm. We are a team of seasoned professionals deeply committed to empowering our Federal Government clients to achieve their missions, improve operational efficiency, and deliver tangible value to our citizens. Our corporate foundation is built on core principles, including a dedication to meaningful work, the cultivation of mutual respect, the pursuit of professional excellence, and a culture of continuous learning. These foundational principles drive us to engage collaboratively with our clients, gain a comprehensive understanding of their challenges, and, together, work toward effective resolutions. Job Summary : The Administrative Assistant provides high-level administrative and organizational support to the COO, helping ensure efficient day-to-day operations and effective execution of key business priorities. This role requires a highly organized, proactive, and discreet professional who can manage competing priorities, coordinate schedules and meetings, prepare documents and reports, and serve as a trusted liaison between the COO, leadership team, employees, clients, and external partners/vendors.

Requirements

Proficiency with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint), Teams, Zoom, and other productivity tools.
Strong organizational, time-management, and prioritization skills.
Excellent written and verbal communication abilities.
Strong attention to detail and ability to maintain accuracy under deadlines.
Ability to handle confidential information with sound judgment and discretion.
Comfortable working independently, managing multiple priorities, and adapting to changing needs.
Professional demeanor and strong interpersonal skills.

Nice To Haves

A bachelor’s degree in a business-related field is preferred.
Problem-solving and critical thinking.
Experience managing corporate social media accounts and developing engaging content, and familiarity with tools such as Canva, Adobe Express, or similar design platforms would be a plus.

Responsibilities

Screening calls, emails, and correspondence, and prioritizing matters requiring attention.
Conducting research and gathering information as needed.
Assisting with contract administration, document management, and recordkeeping.
Manage calendars, meetings, and appointments.
Prepare meeting agendas, presentations, reports, and other executive materials.
Coordinate internal and external meetings and ensure timely follow-up on action items.
Draft and manage correspondence, communications, and confidential documents.
Track key projects, deadlines, deliverables, and operational priorities.
Serve as the POC for vendors and business partners.
Maintain organized records and ensure sensitive information is handled with discretion.
Support special projects, process improvements, and organizational initiatives as assigned.
Anticipate operational needs and proactively resolve administrative and logistical issues.