Administrative Assistant - Picatinny, NJ

Resource Management Concepts, Inc.•Rockaway, NJ

9d•$48,000 - $71,000•Onsite

About The Position

Resource Management Concepts, Inc. (RMC) is seeking an Administrative Assistant to support a Department of Navy customer at the Picatinny, NJ Arsenal. This role involves providing multi-tasking and organizational support, executing general office duties, preparing various business documents, managing spreadsheets and presentations, and handling logistics for meetings and events. The position requires maintaining strict confidentiality and adhering to DoD and DoN records management guidelines. The assistant will also manage procurements, update internal documents, track information, assist with travel systems, and support new employee orientations. Additionally, the role involves managing office supplies, processing vendor payments, and troubleshooting travel card discrepancies.

Requirements

Associates degree with two (2) years of relevant experience performing administrative duties or a High School diploma or GED equivalent with four (4) years of relevant experience performing administrative duties
Related experience must include administrative support, such as assisting with report preparation and publication, word processing, and basic cost data management.
Candidate must be a qualified typist.
Knowledge and operation of office productivity systems is essential.
Must have experience using the following Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams).
An active DoD secret clearance is required to start.
Applicant selected may be subject to a security investigation and must meet eligibility requirements for access to classified information.

Responsibilities

Provide multi-tasking and organization skills as they establish priorities, meet deadlines, and disseminate information to the Branch as necessary
Execute general office duties as assigned (i.e., photocopies, shred documentation, distribute USPS mail)
Create and print business cards, update organizational charts, and generate correspondence following DoD and DoN records management guidelines
Prepare memorandums, letters, reports, spreadsheets, presentations, and other related office documentation; provide general proofreading/editing as needed
Create and manage Excel spreadsheets and PowerPoint presentations while maintaining strict confidentiality with the handling of records
Route, input, and track documents and procurements through completion/delivery
Update internal Standard Operating Procedures (SOPs), guides, and resource documents as needed
Collect and proofread weekly highlights for publishing to the Department chain of command and Program Management Office (PMO)
Schedule meetings/interviews/onboarding and offboarding; assist with all aspects of logistics
Track/maintain comprehensive lists of various information covering musters, awards, certificates, points of contact/call lists, trainings, etc.; send reminders
Schedule meetings, calendars, trainings, Teams meetings, video teleconferences, and book conference rooms
Provide logistical support for Branch or Division events (i.e., book the facility, send invites for attendees, create agendas, create rosters, support event facilitation, coordinate food/deliveries, etc., and capture/distribute meeting minutes)
Request vendor payments through various mandated procurement systems and maintain office supplies
Assist employees with the Defense Travel System (DTS) for travel requests
Assist with Defense Information System for Security (DISS) requests
Support Safety Shoe Truck orders/tracking/distribution
Input and track travel orders and verify funding is available
Support new employee orientations; assist with all aspects of logistics for onboarding and offboarding
Troubleshoot discrepancies with the Government Travel Credit Card (GTCC); follow up with the payroll department to ensure timely resolutions
Submit Visitor Access Requests (VARs) through the Defense Information System for Security (DISS)
Track time and attendance for regular hours, overtime, and leave; reconcile timesheets as necessary in the Navy Enterprise Resource Planning (ERP) system
Obtain/track/distribute office supplies and deliveries/shipments
Other administrative duties as needed
Ability to lift up to 50lbs.