Administrative Assistant - Wakley

Health Management Associates•Minneapolis - WK, MN

1d•$24 - $28•Onsite

About The Position

The Administrative Assistant is responsible for performing routine clerical and administrative functions for Wakely. This includes drafting correspondence, scheduling appointments, preparing expense reports, coordinating travel, supporting meeting and event logistics, maintaining calendars, and assisting with special projects. This position would be in the office 5 days per week. It may require some early evening or weekend work to assist with meal coordination for our office through our busy season (March – June).

Requirements

Minimum of a high school diploma or GED required; associate degree in business or related discipline preferred.
Minimum of 1 year of experience in event management and/or supporting multiple executives preferred.
Proficient with Microsoft Suite, Zoom, Teams, and Smartsheet.
Solid time management skills.
Excellent attention to detail and organizational skills.
Exceptional oral and written communication skills.
Superior interpersonal skills.
Ability to multi-task.
Ability to effectively coordinate events and logistics simultaneously.
Ability to manage significant recurring responsibilities with unpredictable short-term demands.
Ability to be proactive, flexible, and able to switch gears quickly from one project to the next.
Capable of handling confidential information in a discrete manner.
Ability to work extended hours when deadlines are approaching.
Attention to Detail – Carefully reviews work for accuracy and completeness. Avoids errors and inconsistencies in deliverables.
Initiative - Proactively identifies opportunities, offers solutions, and acts without being prompted.

Nice To Haves

Notary certification preferred.

Responsibilities

Manage correspondence, including emails, mail, and phone calls.
Respond to inquiries and direct them to the appropriate colleague or department.
Assist with expense report preparation for colleagues.
Maintain Outlook calendars and schedule meetings or appointments as directed.
Input data into databases and prepare documents.
Provide administrative support to Wakely offices and departments as needed.
Coordinate travel arrangements and itineraries.
Actively participate in the logistics and management of assigned company events.
Assist with special projects as assigned.
Collaborate with other departments and external partners.
Maintain a clean, well-stocked, and organized office for employees.
All other duties as assigned.