Administrative Assistant

Ivy Tech Community College•Madison, IN

15d•Onsite

About The Position

Ivy Tech is currently accepting applications for an Administrative Assistant position located at the Heritage Trail Correctional Facility! Come join our team! General Purpose and Scope of the position: Serve as Administrative Assistant to the Site Manager of the Correction Facility Education Program. Serves as a receptionist in Ivy Tech’s office in the corrections facility. Handles essential reports, memos, and other information pertinent to the Coordinator of the Correction Facility Education Program as it relates to students. This is a full-time hourly position located at the Heritage Trail Correctional Facility. Major Responsibilities:

Requirements

High School Diploma
Punctual
good communication skills
experience with computer software applications
capable of handling detailed work
strong people skills
comfortable working within a correctional facility

Responsibilities

Maintain respect at all times for confidential information.
Perform required duties; answering the telephone expediting questions and requests in a courteous, tactful, prompt, and correct manner; greeting visitors.
Type/key correspondence for the Site Manager of the Correction Facility Education Program.
Maintain and distribute accurate memos.
Effectively operates various office equipment.
Prepare and maintain OIS files (student information, conduct reports, count letters) for the Site Manager of the Correction Facility Education Program.
Prepare the monthly data reports and accompanying materials as required by the state
Process incoming mail and distribute to staff.
Assist in maintaining faculty application files, resignations, etc.
Assist in maintaining the general office filing system – keep a daily log book (faculty issues, emergency counts, classes canceled, etc.).
Complete reports in a timely manner as required by state and federal agencies along with those from Accrediting bodies
Process DOC Referrals to place students in education (ABE, Vocational)
Scan TABE tests and Practice HiSet Tests.
Create passes or special count letters as directed by the Site Manager.
Maintain Inters Program through data input documentation, attendance, etc.
Change class rosters and time cuts as directed by the Site Manager.
Maintain a current inventory of supplies and inform the Site Manager when items need to be purchased.
Complete required DOC training, CBTS, and annual training as required by the facility.
Provide training for offender education clerks, if allowed by the facility.
Document work hours and Apprenticeship Information for offender clerks.

Benefits

Health & Wellness Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
Retirement & Financial Security 10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Educational Benefits Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Work‑Life Balance Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Additional Perks Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services