Administrative Assistant

Caring Solutions • West Springfield, MA

5d • Onsite

About The Position

Now Hiring: Full-Time Administrative Assistant. Be the Heart of Our Office at Caring Solutions, LLC. Are you organized, compassionate, and passionate about helping others? At Caring Solutions, LLC, we know that outstanding care starts with a strong support team behind the scenes. We’re looking for a friendly, detail-oriented Administrative Assistant to help keep our office running smoothly while supporting our caregivers and clients every day. If you enjoy staying organized, multitasking, and creating a welcoming environment, this is more than just an administrative position—it’s an opportunity to make a meaningful difference in the lives of seniors, families, and the caregivers who serve them.

Requirements

• Previous administrative or office experience preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to maintain confidentiality and professionalism.
• Ability to pass a background check.

Nice To Haves

• Human Resources or recruiting experience is a plus, but not required.
• Valid driver’s license preferred.

Responsibilities

• Greeting visitors and answering incoming phone calls.
• Scheduling appointments and assisting with caregiver scheduling.
• Maintaining client and employee files.
• Assisting with new hire onboarding and orientation paperwork.
• Supporting recruiting efforts and applicant communications.
• Processing employment documents and maintaining confidentiality.
• Performing data entry and general office administration.
• Assisting management with light Human Resources duties and special projects.

Benefits

• Competitive pay with opportunities for performance-based raises
• Weekly pay — Every Friday.
• Stable Monday–Friday schedule with evenings and weekends off.
• Supportive, women-owned local company.
• Positive team culture built on respect, communication, and compassion.
• Meaningful work that supports seniors, families, and caregivers throughout our community.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed