Administrative Assistant
COMMLOAN, INC.•Scottsdale, AZ
•$45,000 - $60,000
About The Position
This Administrative Assistant role supports executive scheduling, reporting, travel coordination, data management, renewals, vendor coordination, and accounts receivable follow-up. The ideal candidate is detail-oriented, proactive, and ensures nothing falls through the cracks.
Requirements
- 2+ years of administrative or executive support experience required
- Strong proficiency in Microsoft Excel required
- Experience working in a CRM system (HubSpot, Salesforce, or similar)
- Experience using Canva for presentations or documents required
- Experience managing licensing renewals and/or vendor relationships
- Excellent written and verbal communication skills
- Highly organized with strong attention to detail
- Professional, dependable, and proactive
Nice To Haves
- Experience in fintech, commercial real estate, or lending is a plus.
Responsibilities
- Prepare recurring and ad hoc reports using Excel and CRM data
- Maintain CRM accuracy and generate basic reports
- Manage executive calendars and schedule meetings
- Prepare meeting materials and track action items
- Coordinate domestic travel arrangements
- Monitor aging reports and follow up on past-due invoices
- Track and manage company licensing and insurance renewals and related documentation
- Coordinate with vendors, manage subscriptions, and maintain vendor records
- Maintain organized digital files and documentation
- Create materials and presentations using Canva
Benefits
- 401(k)
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Stock options plan
- Training & development
- Vision insurance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
