Administrative Assistant

TPIS•Canóvanas, PR

22h

About The Position

We are seeking a highly organized and discreet bilingual Administrative Assistant to support departmental operations. The ideal candidate must have a minimum of three (3) years of experience in administrative functions, full proficiency in English and Spanish, and excellent communication, organizational, and multitasking skills. Proficiency in Microsoft Office is required, along with strict confidentiality, the ability to work under pressure, and availability to work extended hours. A valid driver’s license and personal vehicle are required.

Requirements

High School Diploma or Bachelor’s Degree in Business Administration, Office Systems, or Secretarial Sciences from an accredited school or university.
Minimum of three (3) years of experience in administrative work or comparable functions.
Full verbal and written proficiency in Spanish and English (fully bilingual).
Knowledge of the secretarial or administrative field.
Proficiency in Microsoft Office and Windows programs (Word, Excel, PowerPoint, Outlook).
Knowledge of PDF software, preferably PDF Editor Pro.
Highly organized and discreet.
Availability to work extended hours.
Ability to move within and outside company premises.
Valid driver’s license and personal vehicle.
Ability to work under pressure.
Strong interpersonal skills and ability to work in a team environment.
Strict confidentiality and discretion in handling information is required.
Ability to meet deadlines and manage multiple tasks.

Responsibilities

Support in the administrative management of the department.
Coordination of meetings, appointments, and operational activities.
Management and routing of internal and external information, including case follow-up.
Handling and making local and international phone calls.
Preparation of reports, correspondence, and administrative documents.