Administrative Assistant

Porter-Leath•Memphis, TN

11d•$18 - $20•Onsite

About The Position

Under the direction of the Site Manager, the Administrative Assistant provides administrative/clerical support to the site. This role involves a variety of clerical duties, maintaining records, managing office supplies, and assisting with departmental operations. The position requires strong organizational and communication skills, as well as the ability to multitask in a busy environment.

Requirements

HSD or GED is required.
Minimum of 2 years related professional work experience within an office environment is required.
Knowledge of office procedures and troubleshooting.
Good written and oral communication skills to include telephone skills and manners.
Excellent customer service skills.
Computer skills: word processing, spreadsheets, database management, e-mail, calendar, Internet, etc.
Organizational skills to determine workload priorities and complete a variety of tasks comprising a heavy workload on time.
Skill to evaluate given information, research additional information needed, and evaluate and compile the information.
Recordkeeping/writing skills to maintain accurate, up-to-date logs so that information is readily researched and retrieved.
Ability to multitask in a busy environment.
Ability to maintain confidentiality and objectivity.
Ability to work as a team player to interact and assist all employees as necessary.
Must have and maintain reliable transportation, valid vehicle registration, and state-appropriate level of insurance.

Nice To Haves

Previous experience with a non-profit organization is preferred.

Responsibilities

Provide translation services both verbal and written in Spanish/English, and vice versa.
Perform clerical duties including typing letters, memos, and reports using a computer.
Prepare and mail packets, create newsletters/flyers.
Establish and effectively use filing/retrieval systems.
Make copies, route incoming/outgoing mail, and input data into database systems.
Maintain up-to-date departmental resources files, parent and community mailing lists, phone lists, form letters, and forms.
Greet visitors and direct authorized individuals to proper locations to assure the security of clients, staff, and center resources.
Attend meetings and record minutes as requested.
Answer and screen phone calls for the department, take messages, and refer calls/messages to the appropriate staff member.
Maintain and compile departmental statistical reports and records using a computer.
Maintain office supplies inventory by checking stock levels regularly, anticipating needed supplies, placing and expediting orders, and verifying receipt of supplies.
Maintain a calendar for the department and assist with arranging meetings, conferences, teleconferences, and travel.
Keep supervisor informed of all issues in a timely and concise manner.
Assist with special projects as assigned by the Manager.
Contribute to team effort by performing other duties as assigned.