Administrative Assistant, Part- time

BAYADA Home Health Care•Tinton Falls, NJ

7d•Onsite

About The Position

BAYADA Home Health Care is seeking a part-time Administrative Assistant for its Tinton Falls, NJ ELM office. This office supports clients and families throughout the surrounding community. This role is structured at 30 hours per week, with the potential to grow to 40 hours per week based on performance and office needs. The ideal candidate will possess a calm and reassuring phone presence, strong attention to detail, and the ability to manage changing daily priorities while adhering to established office protocols. This position is perfect for someone who enjoys being the first point of contact for the office and takes pride in creating a warm, organized, and welcoming environment for clients, families, and visitors. Your work will be crucial in ensuring smooth office operations and providing the team with the necessary support to serve clients and families effectively.

Requirements

Previous administrative, receptionist, front desk, or office support experience preferred.
Strong phone presence with the ability to remain calm, friendly, and reassuring, including when speaking with upset callers.
Excellent attention to detail and accuracy.
Strong organizational skills and the ability to manage multiple tasks throughout the day.
Comfort using basic computer programs and learning systems such as CareTree.
Outgoing, friendly, and inviting personality.
Ability to follow established office protocols while adapting to shifting needs.
No bachelor’s or college degree required.

Responsibilities

Answer phones, take messages, and support incoming communication with a calm, friendly, and professional presence.
Greet clients, families, and walk-in visitors, seat them, and help create a welcoming office environment.
Prepare outgoing mail, stuff envelopes, purchase postage, and take mail to the post office as needed.
Maintain filing for both Care Management and Account Management records.
Establish new clients in CareTree and support basic data entry needs.
Manage fleet vehicle sign-out and sign-in and help coordinate vehicle servicing and maintenance.
Monitor office supply levels and prepare supply orders for approval.
Maintain standard forms and office materials, including items used in the conference room.
Prepare and mail information packets, referral letters, thank-you letters, and other correspondence.
Set up new files and provide general office support and relief as needed.
Organize handouts for the Executive Director’s speaking engagements.
Photocopy, type, and assist with additional administrative tasks as needed.
Keep the conference room neat, clean, and ready for use.
Check incoming faxes and distribute them appropriately.
Support evolving office needs and long-term cross-training opportunities, including potential future involvement with client intakes.