Administrative Assistant

Tuscany Suites and Casino • Las Vegas, NV

4d

About The Position

The Admin Assistant will follow the direction of the General Managers, CFO, and Director of Marketing with all administrative tasks needed to successfully accomplish all resort operation programs. ESSENTIAL DUTIES & RESPONSIBILITIES As the public face of 4 executives, proceed at all times with professionalism, integrity and discretion Anticipate materials, technology resources and arrangements needed for internal meetings Track and help drive completion of key deliverables and follow up on outstanding items across departments and teams through all project life cycle phases Complete monthly executive expense reports Manage the outlet special events, marketing and promotion activities Assist management to expedite paperwork, develop internal communications, improve record keeping, upkeep recipes for all menu items and specials Participate in in-house modeling programs, special casino events, banquet service functions, marketing campaigns and advertising and performs model/presenter tasks Pose for pictures as requested by management, appear for promotional activities at or away from venue Participate in marketing, publicity or media materials and assist in the set-up of special events and occasions Mail distribution Routing of invoices and follow for approvals to be submitted to Accounts Payable Manage administrative systems and processes, including outside counsel invoicing and document management Prepare and modify documents including correspondence, reports and presentations Ensure conference rooms maintain a clean and professional appearance for meetings Other administrative duties as needed; i.e. scanning and electronic filing of documents Coordination of team events and social activities Position requires availability for evenings, weekends, holidays and special events Other duties as required

Requirements

• Must be at least 21 years of age.
• Minimum of 6 months hospitality experience.
• Must be able to get TAM, Health, and Gaming cards and notary.
• Proficient in the use of computer applications, Microsoft Office, Word, Excel, Power Point.
• Ability to handle multiple priorities and tasks.
• Self-starter, innovator, results-driven with ability to meet both short- and long-term business goals.
• Ability to manage time well, meet imposed deadlines and ability to work flexible hours.
• Work may be performed in areas which may be unusually hot, cold, noisy, dimly lit or brightly illuminated and on the casino floor (must be able to work in a smoke-filled environment).
• Position requires availability for evenings, weekends, holidays and special events

Nice To Haves

• College degree or equivalent experience preferred but not required.

Responsibilities

• Anticipate materials, technology resources and arrangements needed for internal meetings
• Track and help drive completion of key deliverables and follow up on outstanding items across departments and teams through all project life cycle phases
• Complete monthly executive expense reports
• Manage the outlet special events, marketing and promotion activities
• Assist management to expedite paperwork, develop internal communications, improve record keeping, upkeep recipes for all menu items and specials
• Participate in in-house modeling programs, special casino events, banquet service functions, marketing campaigns and advertising and performs model/presenter tasks
• Pose for pictures as requested by management, appear for promotional activities at or away from venue
• Participate in marketing, publicity or media materials and assist in the set-up of special events and occasions
• Mail distribution
• Routing of invoices and follow for approvals to be submitted to Accounts Payable
• Manage administrative systems and processes, including outside counsel invoicing and document management
• Prepare and modify documents including correspondence, reports and presentations
• Ensure conference rooms maintain a clean and professional appearance for meetings
• Other administrative duties as needed; i.e. scanning and electronic filing of documents
• Coordination of team events and social activities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed