Administrative Assistant

KESHET•Highland Park, IL

5d•$25 - $28•Onsite

About The Position

The Administrative Assistant is responsible for supporting the GADOL Adult Day Program in administrative duties and acting receptionist. The Administrative Assistant will demonstrate and promote a strong work ethic, solution-oriented thinking, practices to ensure a meaningful day for program participants and support the mission and values of Keshet.

Requirements

Bachelor’s degree preferred
Proven experience as an administrative assistant
Complete required training as assigned and in a timely manner
Proven track record of designing and maintaining organization systems
Detail oriented
Positive attitude and friendly demeanor
Exceptional oral and written communication skills
Proficiency in computer software (Microsoft Office, Slack, Google)
Strong organizational skills and adept at performing multiple tasks at once
Experience working with individuals with intellectual/developmental disabilities
Ability to establish and maintain effective relationships with residents, parents, staff, community partners, and donors
Valid Driver’s license
CPR and First Aid Certificate required

Responsibilities

Greet and assist guests and staff, manage the visitor log, and handle incoming calls, mail, emails, and deliveries.
Manage office, kitchen, and program supply inventory, including ordering and maintaining purchase receipts.
Coordinate conference room scheduling, setup, and hospitality needs.
Collaborate with departmental admins, staff, parents, and team members to support daily operations and events, including new-hire welcomes and staff activities.
Oversee GADOL team member attendance, activity funds, and required training (Infinitec), and assist with audits and annual background checks.
Serve as liaison with facilities management for building needs and with IT for technology support; oversee maintenance of the Adult Services vehicle fleet.
Demonstrate strong professionalism, including problem-solving, judgment, accountability, and effective communication.
Ensure compliance with internal policies, state regulations, and perform additional duties as assigned by the Director of Adult Services.