Administrative Assistant | TRIO Student Support Services, WSU Tri Cities (Richland, WA)

Washington State University • Bellmead, TX

1d • $3,738 - $4,980 • Onsite

About The Position

Washington State University Tri Cities and TRIO Student Support Services (TRIO SSS) is now accepting applications for an Administrative Assistant. TRIO SSS provides direct support to TRIO participants who are first-generation, limited-income students, and individuals with disabilities. As the TRIO Administrative Assistant you will work under the direction of the Director of TRIO Student Support Services. You will plan, organize and coordinate all aspects of the program; openly communicate with the Director on critical and complex situations; help maintain the program directives as set by the federal grant; comply with federal and state policy.
As the Administrative Assistant you work directly with students including responding to inquiries regarding enrollment in the program, educating and informing them of TRIO's services, recording and entering data in the tracking system, creating fliers, and assisting with the planning of various program activities and events. On an annual basis you will help assess the program, run APR grant reports, maintain budget paperwork and reconciliation, compose correspondence, and other documents.

Requirements

• High school diploma or equivalent AND two years of clerical, office or administrative experience; OR One year of experience as an Administrative Assistant 1; OR Equivalent education/experience.
• Two years of experience working in a service-oriented office environment, such as student services (advising, financial aid, admissions, etc.).
• Willingness and ability to travel overnight and work a flexible schedule, including nights and weekends, with occasional supervisory responsibility of students.
• Experience with Microsoft Office, calendar management in Outlook, and Zoom.
• Experience performing complex clerical duties, such as database management, financial record keeping, budget reconciliation, maintaining records and/or coordinating office operations.
• Ability to communicate and work effectively with students from all backgrounds including but not limited to first-generation, low-income, and students with disabilities.
• Ability to work effectively and collaboratively within a team environment.

Nice To Haves

• Associates or Bachelor’s degree in a relevant field.
• Bilingual: fluent oral and written communication skills in a language other than English.
• Previous work experience at an institution of higher education.
• Demonstrated ability to exercise professional judgment and leadership, and the ability to work independently at times.
• Experience with Washington State University business policies and procedures and/or federal grant regulations, such as the College Assistance Migrant Program (CAMP), High School Equivalency Program, a TRIO program, GEAR Up or similar grant programs.

Responsibilities

• Plan, organize and coordinate all aspects of the program
• Openly communicate with the Director on critical and complex situations
• Help maintain the program directives as set by the federal grant
• Comply with federal and state policy
• Respond to student inquiries regarding enrollment in the program
• Educate and inform students of TRIO's services
• Record and enter data in the tracking system
• Create fliers
• Assist with the planning of various program activities and events
• Assess the program on an annual basis
• Run APR grant reports
• Maintain budget paperwork and reconciliation
• Compose correspondence and other documents

Benefits

• Paid sick and vacation leave
• Paid holidays
• Medical, dental, life and disability insurance package for employees and dependents
• Retirement
• Deferred compensation
• Optional supplemental retirement accounts
• Training and development
• Employee tuition waiver

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED