Administrative Assistant

Black Diamond Networks•Phoenix, AZ

7d•Onsite

About The Position

Join our dynamic team at Black Diamond Networks, a leading staffing agency providing highly qualified consultants to the Life Sciences, Engineering, and Technology sectors. We thrive on creating opportunities and supporting clients who make impactful contributions in major industries. We provide our clients and consultants with the tools, resources, and dedicated support necessary to ensure their success today, tomorrow, and in the future. We are seeking a highly motivated and proactive Administrative Assistant who brings positivity, professionalism, and a results-driven approach to every task. The ideal candidate anticipates needs before they arise, takes initiative to solve problems, and ensures our office runs smoothly and efficiently. This role requires exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced, collaborative environment.

Requirements

High School diploma required
Strong telephone and verbal communication skills
Ability to multi-task
Meticulous attention to detail
Prior customer service
Time management Skills
Ability to learn quickly and adapt to changes within the organization
Strong computer skills, including knowledge of all Microsoft Office applications
Desire to be a team player and work as part of a group

Nice To Haves

One-year administrative support, preferred

Responsibilities

Format and edit resumes using AI tools to ensure consistency and quality.
Serve as the first point of contact by greeting and assisting guests.
Screen and direct incoming calls appropriately.
Manage incoming and outgoing mail and packages, including preparing shipping labels.
Report and track maintenance issues promptly.
Manage relationships with office and facility vendors.
Monitor and maintain inventory of all office and kitchen supplies.
Ensure the workspace is clean, organized, and welcoming.
Assist in organizing and executing office events, celebrations, and team-building activities.
Cross-train with other departments to provide additional administrative support.
Assist with special projects and ad hoc tasks as needed.